layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Executive Assistant to the CEO at Panthalassa | LAYIQ

Inbox & Communications: Manage the CEO’s inbox and inbound communications with exceptional responsiveness. Raise urgent items, draft crisp, clear, tactful communications, and develop and send predetermined responses as appropriate.
Calendar & Scheduling: Own the CEO’s calendar and scheduling, including prioritization, protecting focus time, and optimizing for efficiency and daily flow. Coordinate effectively with internal and external stakeholders cleanly and without creating friction. Support scheduling for other company leaders at the CEO’s discretion.
Event & Visit Coordination: Own planning, coordination, and execution for site visits and external engagement including investor visits, group tours, speaking opportunities, and media appearances.
Travel: Arrange CEO travel including last-minute bookings, transportation, required documentation, and occasional on-the-ground support. Support travel arrangements for other company leaders at the CEO’s discretion.
Meeting Preparation & Follow-Through: Ensure the CEO is on time and prepared for meetings and commitments by managing reminders and capturing key details such as important decisions, follow-ups, and next steps.
Confidentiality & Judgment: Handle sensitive personal and professional information with absolute discretion. Read situations well, including when to engage, when to be brief, and when not to interrupt.
Personal Assistance & Life Infrastructure: Help make the CEO’s life easier in practical, concrete ways by noticing and addressing needs and reducing recurring sources of friction. Build and maintain low-touch, reliable systems for facilitating household management, appointments, errands, and other personal logistics.
Required Qualifications
This is not a 9-to-5 role; you should be willing to monitor and respond to time-sensitive communications across a wide daily window, including evenings and weekends
Proven professional experience in a role requiring exceptional organization, judgment, discretion, and coordination of complex priorities in a fast-paced environment
Fast response times and reliable follow-through, with the ability to move quickly on email, scheduling, travel, and logistics without becoming frantic or careless
Experience partnering with executives and senior leaders, coordinating seamlessly across multiple stakeholders, and driving complex priorities to completion while building trust and maintaining strong relationships
Excellent written and verbal communication skills, with the ability to represent executives and the company with professionalism and discretion
Fast and accurate typing skills to support rapid drafting, note-taking, and communication
Exceptional organization and attention to detail, with a proven track record of managing multiple complex workstreams simultaneously
Strong relationship memory and social awareness, including tracking names, organizations, prior interactions, relevant context, and connections across a broad network
Strong computer proficiency and demonstrated skill in quickly learning and adapting to new software, systems, and digital tools; familiarity with Google Workspace, Slack, spreadsheets, relational databases, and comparable platforms
Demonstrated ability to operate effectively amid ambiguity and rapid change in a low-control environment, with comfort context switching throughout the day
A grounded demeanor under pressure, and a consistent ability to create and maintain a low-friction working environment
A service-oriented, no-task-too-small mindset and willingness to handle both strategic responsibilities and day-to-day operational functions with equal care
High personal energy, tact, warmth, and good humor
Strong interpersonal instincts, sound situational awareness, and a track record of building trust in relationships
Absolute discretion with sensitive personal, professional, and company information
Willingness to seek, receive, and incorporate direct feedback as part of Panthalassa’s high-trust, high-performance culture
Desired Qualifications
Experience in an executive assistant, personal assistant, or founder support role
Strong travel-planning experience, including complex itineraries and frequent changes
Familiarity with AI tools and comfort using them to improve speed, organization, research, drafting, scheduling, and day-to-day workflows
Curiosity and judgment about where automation can reduce friction without compromising quality, discretion, or accuracy
Track record of actively seeking and incorporating feedback
Strong candidates may come from a range of backgrounds. We encourage you to apply if you are a strong candidate with only some of the desired skills and experience listed.
Additional Requirements
Must be based in or near Portland, Oregon, or willing to relocate rapidly (relocation assistance provided)
Must have a valid driver’s license

Executive Assistant to the CEO

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