Administrative Assistant (External Agency Staff)

Summary/Objective

This role will support the NFL’s departmental leads (three Senior Vice Presidents) with a focus on daily administrative and core operational support across these core functions of the League, in order to drive efficiency and optimize the productivity of these teams and leaders.

General Administrative Support:

• Coordinate and schedule meetings and conference calls
• Manager calendars across different time zones
• Create and distribute agendas
• Answer and route telephone calls and incoming mail
• Arrange and manage travel schedules and travel expenses
• Track and process P-Card transactions and expenses
• Prepare meeting materials and presentations
• Create templates for letters and memos
• Track and maintain department inventory and materials

Operations Support:

• Processing of invoices, setting up new vendors and other financial system operations on behalf of the department
• Creating templated agreements and routing contracts through Docusign and other systems
• Processing staffing and credential needs for events and meetings

Write and issue correspondence to key partners, NFL clubs, vendors, and fans.

Required Qualifications

Prior experience supporting one or more senior leaders, executives, or C-suite stakeholders in an administrative or executive assistant capacity.

Demonstrated experience managing complex calendars, travel arrangements, meeting coordination, and expense reporting.

Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills.

Ability to prioritize competing requests and maintain confidentiality in a fast-paced environment.

Preferred Qualifications

• Degree from a Four-Year College or University.
• Experience supporting multiple executives simultaneously.
• Experience coordinating across multiple departments and stakeholders.
• Experience within sports, media, entertainment, or a similarly fast-paced corporate environment.
• Terms / Expected Hours of Work
• This job posting is for a position with one of the NFL’s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment

WHO WE ARE:

NFL Core Values:

Respect: Everyone matters. We celebrate diverse opinions, honor hard work, and value every contribution.

Integrity: We do what's right, even when it's tough. We hold ourselves accountable and always follow through.

Team Responsibility: We support each other and our communities. No one is bigger than the game, and every action impacts others.

Resiliency: We set high standards, overcome adversity, and adapt to challenges, always striving for excellence.

NFL Leadership Attributes:

Build Talent: We develop and nurture potential, empowering individuals to grow and succeed.

Execute: We take action with precision, delivering results that drive our goals forward.

Inspire: We motivate others through vision, energy, and a commitment to excellence.

Live Our Values: We embody our core principles in every decision and action.

Know the Business: We stay informed, understand our industry, and make decisions that strengthen our position.

Think Big: We challenge the status quo, envision bold possibilities, and strive for transformative impact

WHO YOU ARE:

Talent Attributes:   What we expect for our employees:

• Embody an enthusiastic, proactive can-do attitude
• Embrace grit, free from ego or entitlement
• Excel as a relationship builder, with the ability to influence
• Eager learner, driven by passion rather than just ambition
• Encompasses an incredible work ethic with an agile mindset