From Prosek's posting. “We” and “our” refer to the employer.
Who is Prosek?
We are entrepreneurial.
Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide.
We are specialized.
Prosek provides unparalleled expertise with financial and professional services companies.
We are people-centric.
Our teams work together in a collegial atmosphere that breeds professional respect and friendship.
We are award-winning.
Join an "Army of Entrepreneurs" that was recently named 2026 Agency of the Year by PRovoke Media.
Overview:
Prophecy, Prosek's award-winning creative, branding, and marketing business, is seeking a highly organized and proactive
Creative Studio Coordinator to support studio operations, executive administration, and team coordination across the business.
This role sits at the intersection of executive support, operations, project coordination, and employee experience. Working closely with Prophecy leadership and the Chief of Staff, the Creative Studio Coordinator will help keep priorities moving forward, ensure seamless day-to-day operations, and provide critical support across scheduling, travel, events, awards, communications, and studio logistics.
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable operating independently in a fast-paced environment with multiple competing priorities. This role offers meaningful exposure to senior leadership, agency operations, creative projects, and cross-functional initiatives, making it an excellent opportunity for someone interested in growing a career in executive support, operations, project management, or agency leadership.
Sound interesting? We'd love to hear from you.
What you'll be doing:
Executive Support & Leadership Coordination
Manage day-to-day calendar scheduling and coordination for Prophecy leadership, including the Chief Creative Officer
Coordinate internal and external meetings across multiple stakeholders and time zones
Support leadership with meeting preparation, scheduling logistics, follow-up, and administrative coordination
Submit timesheets, and assist with routine administrative needs on behalf of supported executives
Manage expense reports, AMEX reconciliation, receipt tracking, and related administrative processes
Help manage competing priorities, scheduling requests, and time-sensitive needs while ensuring leaders remain organized and prepared
Serve as a trusted resource for executive scheduling and coordination across the studio
Studio Operations & Team Coordination
Support the day-to-day operational needs of the Prophecy team
Assist with internal planning, logistics, and coordination for team initiatives, meetings, and special projects
Maintain operational trackers, documentation, and administrative processes that help keep the studio running smoothly
Coordinate cross-functional requests and ensure timely follow-through across stakeholders
Partner closely with the Chief of Staff on operational initiatives and evolving team priorities
Travel, Events & Awards Management
Coordinate travel bookings, itineraries, conference registrations, and related logistics for leadership and team members
Support internal and external event planning, including scheduling, vendor coordination, attendee management, and logistics
Assist with awards submissions by managing deadlines, collecting materials, completing forms, and coordinating uploads, working closely with the Chief of Staff
Assist with logistical coordination for leadership events and special projects as needed, in partnership with the Chief of Staff.
Administrative & Office Operations
Manage studio and office supply inventory and related vendor coordination
Coordinate office-related logistics and operational needs across the studio
Provide backup support to Executive Assistants and administrative team members when needed
Support broader administrative and operational needs across the firm as appropriate
Assist with team engagement initiatives, celebrations, and internal events as needed.
Help maintain an organized, efficient, collaborative, and welcoming, studio environment
What makes you qualified:
1-3 years of experience in executive support, office coordination, operations, project coordination, administrative support, or related fields
Proven ability to independently manage calendars, meetings, travel, expenses, and administrative workflows
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills
High degree of professionalism, discretion, and judgment
Comfortable supporting senior leaders and handling confidential information
Proactive, resourceful, and solutions-oriented mindset
Strong interpersonal skills and ability to build relationships across teams and functions
Comfortable working in an environment with changing priorities and multiple stakeholders
Proficiency in Microsoft Office, Outlook, Excel, PowerPoint, and Slack
Experience working within an agency, marketing, communications, professional services, creative, or entrepreneurial environment is a plus
What are the perks?
401(k) employer match
: There is no time like the present to prepare for your future!
Premium healthcare plans
, including medical, dental and vision coverage: Your health comes first.
Hybrid work model
: 3 days in the office, 2 days from home - Pick your own schedule.
2 weeks of remote work per year
: You do you!
Generous Paid Time Off (PTO) package including birthday PTO. Enjoy life's moments.
Custom career opportunities
: Choose your own adventure!
Our Core Values:
Chemistry, Collaboration and Belonging:
Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
Grit and Hustle:
We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
The Excitement of New Challenges:
We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
A Workplace with Humanity:
We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.
Our Beliefs on Culture, Diversity & Belonging:
We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - diversity of geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.
The anticipated salary range for this position is $50,000-$70,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.
Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Follow us:
Website
|
Twitter
|
LinkedIn
|
Facebook
|
Instagram
About this listing
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
