Executive Assistant - C-Suite

POSITION SUMMARY

The Executive Assistant provides high-level administrative support and project coordination to a senior executive. The role supports special projects and reports, calendar management and scheduling, meeting preparation and note-taking, document organization, travel logistics, and other administrative needs.

PRIMARY DUTIES AND RESPONSIBILITIES

Perform a broad range of administrative and project coordination duties with limited supervision.

Provide day-to-day administrative support to the executive, including confidential communications in meetings, email, and telephone calls.

Manage and coordinate the executive's calendar using Outlook, proactively identifying potential conflicts and determining appropriate alternatives.

Prepare logistics and materials for meetings, teleconferences, visitors, and consultants; take and organize meeting notes as needed.

Compose correspondence; research and compile materials and reports; and prepare word-processing documents, spreadsheets, and presentations.

Arrange travel and detailed itineraries for the executive and other executives as needed.