From Golden Gate Regional Center's posting. “We” and “our” refer to the employer.
Administrative Assistant - Clinical Services
Starting Salary Range: $47,618 - $57,141
GGRC is looking to hire a Administrative Assistant to provide support to the Manager, Clinical Services, compile required documents for appeals, and general and medical administrative direction for the department as a whole.
Responsibilities:
Department Support
Provide administrative support within the department by taking initiative, anticipating needs and carrying out projects in a timely manner within delegated scope of authority.
Establish, maintain, and update files, databases, records and/or other documents develops, maintains and performs routine analyses and calculations of data for internal reports.
Compose and prepare highly specialized correspondence
Serve as a liaison with other departments in the resolution of day-to-day administrative and operational problems.
Respond to internal and external inquiries by phone, email, and in person and redirect as necessary
Compile and prepare documents for appeals, state level fair hearing for eligibility, discussion with attorneys and judges, other legal issues such a subpoena for records and court ordered evaluations
Assists manager and staff in problem solving, project planning, and development and execution of stated goals and objectives.
Attend meetings as assigned; may prepare, edit, and distribute agendas and/or minutes of meetings.
Schedule and coordinates meetings, events, appointments, and/or other similar activities for supervisor.
Maintain files and confidential material for the Director, Clinical Services
Coordinate clinical service unit activities and staff schedules
Clinical Administration
Perform assigned functions in processing documents for final approval
Collect information for data, compile reports in support of assigned projects and research activities
Gather background material to establish the need for further diagnostic genetic studies, check with Manager, Clinical Services for unusual requests and have direct discussions with families and persons at risk (status 3)
Coordinate authorization and payments for amniocentesis (medical procedure used in prenatal diagnosis of chromosomal abnormalities and fetal infections, and also used for sex determination)
Review and process requests for medical consent
Track completion of eligibility reports from clinical staff
Prepare and finalize specialized assessment medical and psychological reports when necessary
Prepare and maintain files for personnel supported Mortality Review Committee
Maintain and coordinate registration conferences for continuing education for staff, and make necessary travel arrangements
Assist other members of the Management Advisory Committee (MAC) as requested
Act as a backup support to Executive Administrative Assistant and Administrative Assistant-Regional Center Services as needed
Participate in special projects, and assist with additional duties or tasks, as assigned
Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act
Requirements
Education/Experience
College education or equivalent
Relevant work experience in healthcare field preferred
Competencies
Creative Problem Solving
Customer service orientation
Organizational skills
Time management
Attention to detail
Adaptability
Collaboration/teamwork
Self direction
Initiative
General Skills
Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
Ability to operate basic office equipment, including scanners, copiers, faxes, phones
Intermediate knowledge of MS Word® (e.g. tables, mail merges, form creation), MS Excel® (e.g. Pivot tables, Lookup graphing), MS PowerPoint®, MS Outlook® (e.g. group list management, multi-calendar management)
Ability to use internal records system
Ability to type 60 wpm
Use of discretion and ability to maintain confidentiality
Desired Qualifications
Experience in multi-cultural settings and/or multi-lingual capacity
Benefits
What are the benefits to working with GGRC?
We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account to help you save for the future!
GENEROUS TIME OFF BENEFITS!!!
No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education
What makes GGRC so special?
GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.
GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).
How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.
Golden Gate Regional Center is an Equal Opportunity Employer.
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