layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

HES Logistics Coordinator at Heritage Exposition Services | LAYIQ

Primary Responsibilities
Solicit and quote domestic shipping services including air, LTL/FTL, van line, flatbed, and caravan.
Coordinate inbound and outbound shipments to meet show schedules, ensuring alignment with production and operations.
Provide routing through Heritage’s preferred carrier network and confirm load details with vendors.
Prepare and distribute shipping documentation including Bills of Lading, shipper instructions, and required labels.
Track and trace shipments from pickup through delivery, maintaining accurate records and timely communication.
Maintain daily communication with account teams to align shipping status, schedule changes, and updates.
Ensure margin targets and budgeted logistics cost goals are met or exceeded.
Manage on-site logistics for assigned events as required, serving as a primary contact for transportation resolution.
Confirm customer shipping instructions prior to booking and update carrier partners accordingly.
Work with on-site Heritage personnel to obtain outbound show bills of lading and ensure proper documentation for all shipments.
Check warehouse manifests to verify inbound and outbound HES Logistics shipments.
Additional Responsibilities
Process final invoicing and submit documentation for A/R review and follow-up.
Reconcile overages, shortages, and damages (OS&D); coordinate claims processes as needed.
Assist in updating carrier performance records and recommend improvements to routing or partnerships.
Accurately enter shipment and tracking data into internal systems (e.g., Google Sheets, Boomer).
Support outbound logistics on-site at events approximately 2–5 days per month as scheduled.
Maintain familiarity with current DOT requirements and escalation procedures.
Support cross-branch logistics needs and inter-branch transfers, communicating regularly with national logistics leadership.
Contribute to process improvements by suggesting updates to logistics-related SOPs.
Treat all internal and external partners with courtesy and professionalism, aligned with Heritage’s H-Hour service commitment.
Work Environment & Physical Demands

HES Logistics Coordinator

Employer job description

What You’ll Do

Key Responsibilities & Duties

Requirements

Benefits

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