layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Project Coordinator at Innovative Home Renovations | LAYIQ

Project Planning & Scheduling
Maintain and update all active Project Roadmaps and milestone schedules
Schedule client meetings, Trade Partner site visits, and service appointments throughout the project lifecycle
Send meeting invitations, reminders, and supporting documents to all parties
Communicate schedule changes promptly to clients, team members, and Trade Partners
Client Administration & Documentation
Create and maintain organized project folders for every active project
Prepare and maintain the Initial Project Scope, Selections List, Design & Planning Stage Roadmap, and Build Stage Roadmap
Maintain the Client Design & Planning Stages Dashboard and Build Stage Client Dashboard
Ensure alignment among the Project Scope, Selections List, and Cost Analysis through all project changes and updates
Prepare client agreements and supporting documents; track agreement status and signatures
Maintain accurate, complete project documentation throughout the full project lifecycle
Selections & Procurement
Assist the Interior Designer with selections management and order coordination
Procure approved materials and finishes; track orders from purchase through delivery
Monitor lead times and proactively notify the team of delays or substitution needs
Coordinate deliveries with suppliers and Trade Partners
Trade Partner Coordination
Create and issue approved work order agreements to Trade Partners
Schedule Trade Partner work and site visits
Serve as the administrative point of contact for Trade Partners and suppliers
Track bids, agreements, and outstanding follow-up items
Financial Administration
File invoices and receipts in the appropriate project folders
Prepare and submit payment requests for purchases outside the standard invoice workflow
Process AWR (Additional Work Request) documentation and related administrative steps
Create and issue client invoices for initial payments, progress payments, final payments, AWRs, and hourly Design & Planning work
Communication & Inbox Management
Communicate project updates to the Interior Designer/Project Manager and Site Superintendent
Follow up on outstanding action items with clients, suppliers, and Trade Partners
Keep clients informed and up to date throughout the project
Maintain the Projects inbox: organize, tag, pin, archive, and remove messages to keep communication current and actionable
Systems & Process Improvement
Help identify and implement improvements to internal processes and workflows
Assist in developing and maintaining standard operating procedures (SOPs)
Maintain organized project records and systems across all active and completed projects
Why Join IHR?
At IHR, we are committed to fostering a collaborative and supportive work environment where creativity and innovation thrive. We offer competitive compensation, opportunities for professional growth, and the chance to be part of a company that values transparency, communication, and client satisfaction.
If you are passionate about logistics and communication, and eager to contribute to a company that transforms houses into homes, we encourage you to apply.
Application Timeline & Interview Process
We are actively reviewing applications and encourage you to apply as soon as possible.
Our interview process is designed to be straightforward and respectful of your time: At-Home Assessment – A short take-home exercise to help us understand how you think and approach the work
Initial Screening Video Call – A conversation with our HR representative to discuss your background, the role, and mutual fit
1:1 with the CEO – A deeper conversation with our CEO about your experience, goals, and how you’d contribute to IHR
Team Interview – A final interview with members of the IHR team
We aim to move quickly through each stage and will keep you informed throughout the process.

Project Coordinator

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