Supply Chain Specialist

ABOUT EVERYDAY DOSE

Everyday Dose is a functional coffee company on a mission to help people feel better, think clearer, and perform at their best, without the crash that comes with regular coffee. We're a fast-growing, nine-figure D2C brand with a loyal, high-retention subscriber base, and we're scaling our retention function to match our ambitions.

ABOUT THE ROLE

We’re hiring a Supply Chain Specialist to help drive the day-to-day execution of our growing supply chain operation. Reporting to the Supply Chain Manager, you’ll own the daily and weekly cadence of inventory planning, purchasing, production coordination, inventory reconciliation, and co-manufacturer execution.

Our supply chain spans overseas ingredient suppliers, domestic co-manufacturers, freight partners, and 3PL warehouses. Your job is to keep the pieces moving accurately and on time—from ensuring materials are available for upcoming production runs to reconciling inventory and following up with suppliers.

This is a hands-on individual contributor role with no direct reports. We’re looking for someone who is highly organized, detail-oriented, and energized by closing loops. You’ll work closely with the Supply Chain Manager on priorities and supplier direction while owning the execution needed to keep our supply chain running smoothly.

This role is fully remote, with a hybrid option available for candidates based in Austin, TX.

Requirements

WHAT YOU'LL OWN

You’ll take primary ownership across several core areas of our supply chain operation:

Planning & Inventory: Run inventory planning across raw materials, packaging, and finished goods while maintaining safety stock, reorder points, and planning models.

Purchasing & Supplier Performance: Support sourcing and purchasing activities, maintain pricing and contract information, monitor supplier performance and risk, and ensure open items get closed.

Co-Manufacturing & Production: Serve as a day-to-day operational partner to our co-manufacturers and keep production schedules, materials, and inventory aligned.

Inventory Accuracy: Drive cycle counting, reconciliation, FEFO management, and traceability across co-manufacturers and 3PL locations.

Operational Execution: Maintain the models, processes, reporting, and follow-up cadence needed to keep production and supply chain activities running on schedule.

WHAT YOU'LL DO

• Run inventory planning: Manage inventory planning across raw materials, packaging, and finished goods and maintain appropriate safety stock and reorder points by SKU and material.
• Support S&OP: Prepare inputs, run scenarios, publish outputs, and track follow-up actions for production planning and the monthly S&OP cycle.
• Maintain planning models: Build and maintain formula-driven, auditable planning models and run-rate tools that provide clear visibility into inventory and production needs.
• Support sourcing: Partner with the Sourcing Manager on supplier negotiations through cost analysis, quote comparisons, and should-cost modeling.
• Maintain supplier information: Keep contract and pricing records accurate and track expirations, volume commitments, and renewal dates.
• Monitor supplier performance: Track supplier OTIF and quality performance, support scorecard reviews, and identify areas requiring follow-up or improvement.
• Manage supply risk: Monitor single-source exposure, tariff changes, capacity constraints, supplier financial health, and other potential risks while maintaining contingency options.
• Manage aging inventory: Identify aging and obsolete inventory early and coordinate escalation and disposition before it becomes a write-off.
• Support invoice accuracy: Ensure 3-way invoice matching across suppliers and co-manufacturers and help resolve discrepancies.
• Coordinate co-manufacturers: Serve as a day-to-day contact for co-manufacturer partners across scheduling, materials, and issue resolution.
• Manage production schedules: Build and maintain production schedules and confirm material availability ahead of every production run.
• Protect shelf life: Manage ingredients using FEFO principles across co-manufacturer locations.
• Monitor production performance: Track yield and scrap against standards, investigate variances, and help drive root-cause resolution.
• Maintain traceability: Ensure batch and lot traceability from raw materials through finished goods.
• Track production costs: Monitor production costs against standards and identify and explain variances.
• Reconcile inventory: Execute inventory reconciliations and raw-material cycle counts across co-manufacturers and 3PLs.
• Manage write-offs: Own the disposal and write-off process, including documentation, approvals, and coordination with Finance through close.

WHAT WE'RE LOOKING FOR

• 3+ years of experience in supply chain, planning, procurement, logistics, or a related operations role; CPG, food, beverage, or supplement experience is strongly preferred.
• Advanced Excel skills, including pivot tables, INDEX/MATCH or XLOOKUP, SUMIFS, and scenario modeling.
• Ability to build clean, formula-driven workbooks and planning tools without relying on hardcoded values.
• Experience coordinating directly with co-manufacturers, 3PLs, contract packagers, or similar external operations partners.
• Strong analytical skills and comfort working with inventory, production, supplier, and cost data.
• Exceptional follow-up discipline—you keep track of open items and drive them through completion.
• Highly organized and detail-oriented, with the ability to manage multiple suppliers, production schedules, materials, and deadlines simultaneously.
• Clear, direct written communication skills and comfort working with both external suppliers and internal cross-functional partners.
• Comfortable operating in a fast-moving environment where processes and systems are continuing to evolve.
• A hands-on mindset and willingness to dig into the details when inventory, production, or supplier information doesn’t tie out.
• NICE TO HAVE
• Familiarity with FEFO, lot traceability, and food-safety documentation, including GMP, FSMA, SQF, and COAs.
• ERP or inventory management system experience, such as NetSuite, Cin7, Fishbowl, or similar.
• Experience working directly with food and beverage manufacturers.
• Experience supporting supplier scorecards, OTIF measurement, or supplier performance initiatives.
• Exposure to S&OP or structured production and inventory planning processes

WHAT SUCCESS LOOKS LIKE

Within your first 90 days, you’ve developed a strong understanding of our co-manufacturer network, supplier base, products, materials, and distribution channels. Inventory reconciliation and cycle-counting cadences are running consistently, and you’re independently managing the day-to-day execution needed to keep production and supply chain activities moving.

Within your first year, supplier OTIF is being consistently measured and reported, inventory accuracy is within target across co-manufacturer and 3PL locations, and aging and obsolete inventory has been reduced against baseline.

You’ve built strong operating rhythms with our co-manufacturers and suppliers, maintained reliable planning and inventory data, and helped ensure we have the right materials available when production needs them—with zero traceability gaps and no production stoppages caused by material availability