Administrative Assistant in Person East Hampton NY

Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.

Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.

Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.

Order/track business cards and name plates for all Agents.

Proof read all deliverables, communications, etc.

Ensure consistency and standards are met on all work products.

As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.

Provide back-up administrative support as needed.

Assist with special projects as needed.

Hours are Monday-Friday, 9:30am-5:00pm

Requirements

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
• Ability to learn and demonstrate excellent working knowledge of Real Plus.
• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
• Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
• 2 years or more of real estate or related industry experience highly desirable.
• 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.