layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Executive Partner at Mentimeter | LAYIQ

Meeting Documentation & Follow-up
Prepare agendas for Board, Committee, and Leadership meetings
Turn notes and recordings into crisp summaries and decision logs - AI-assisted, human-verified, always accurate
Board Material & Portal Administration
Administer the board portal: uploads, access management, and version control
Maintain confidentiality and formatting standards without exception
Annual Cadence Management
Own the master calendar across Board meetings, Committees, AGM, and beyond
Keep key stakeholders ahead of deadlines with proactive reminders
Track recurring governance requirements cycle to cycle
Project & Initiative Tracking
Maintain a live tracker for high-priority Management Team projects and shareholder events
Chase Board Action Points and escalate anything stalled
Executive Scheduling & Coordination
Orchestrate complex, multi-stakeholder, cross-timezone meetings with precision
Travel & Event Coordination
Arrange travel logistics for the Management Team
Coordinate events end-to-end: venue, catering, AW, and last-minute changes
Administrative Operations
Maintain governance records - minutes, resolutions, and more
Proactively identify admin tasks to templatize or automate
Good to know
Mentimeter is a digital-native company going AI-first. We've invested heavily in modern systems, integrations and automation and we actively work to eliminate manual tasks wherever possible. We also don't use email as our primary internal communication tool. We run on Slack. Experience in a Slack-first environment is a must.
We believe you have
5+ years of experience in a fast-paced, diverse environment - ideally at a startup or scale-up
A genuine passion for the Executive Partner craft - you see it as a career, not a stepping stone
Fluency with AI tools (ChatGPT, Claude, and equivalents) - you use them daily and know how to get real value out of them
A strong ability to grasp, distil, and summarize complex discussions with accuracy and confidence
Proven project management skills and a demonstrated track record of taking initiative
Experience working in a Slack-first environment
Outstanding organizational and stakeholder management skills - you make chaos feel calm
Full professional fluency in English, written and spoken
An unwavering commitment to handling sensitive information with discretion
Nice to have
Paralegal experience
Background in SaaS or a high-growth tech company
Not required
Swedish
(daily work is in English - we have 50+ nationalities at Mentimeter)
A traditional cover letter
We believe that you’ll thrive here if you: Are flexible, self-going and driven
Demonstrate proactivity and execution orientation
Love a diverse set of tasks
Love to learn new things and value curiosity
Are reliable, thorough and structured
Exercise good judgment, discretion and confidentiality
📍 Location
This is primarily an onsite role located at Mentimeter HQ in Stockholm, with a hybrid approach.
💡 Our recruitment process
Introduction interview
Business Case
Competence interview
Personality & Logical ability test
Culture interview
(aligned to our values: Include everyone, Curiosity first, Work smart, Drive it like you own it, Have fun)
References & Offer

Executive Partner

Employer job description

The Role

What you'll do

Compensation

What Mentimeter can offer

Benefits & Perks page

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