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Soho House
New York Support Office, 55 Water Street, Brooklyn, NY 11201
Source: Soho House careers · View original posting
From Soho House's posting. “We” and “our” refer to the employer.
Seasonal Role: September - December
The Private Events Administrative Coordinator supports the private events sales team in daily duties, often as the first point of contact when a private event inquiry is received. An incredibly exciting, varied and rewarding job for someone with exceptional drive and high levels of organization. With high volume of inquiries, it is of the utmost importance that members receive an initial response quickly.
The private events coordinator will provide members with an initial detailed response to their inquiry, providing all pertinent information on venue availability, cost and food & beverage service options.
Main Duties...
Inquiry & Communication Management
Support the private events team with inquiries
Ensure all required event details are collected prior to routing inquiries to the appropriate Private Events Manager.
Track and organize inquiries to ensure timely follow-up and clear communication.
Directing inquiries for other departments to the appropriate team members in a timely manner
Administrative Event Support
Provide administrative support throughout the event planning process.
Prepare, update, and organize BEOs, ensuring consistency across properties.
Print and distribute private event menus on a weekly basis.
Print and distribute kitchen sheets and BEO's to culinary and operational team members
Reporting & Documentation
Produce weekly reports for Private Events Managers and the Head of Private Events, including inquiry volume, booking status, and outstanding payments.
Maintain organized digital records for inquiries, BEOs, contracts, and financial documentation.
Third‑Party Vendor Coordination, Scheduling & Payments
Coordinate scheduling and logistics for third‑party vendors supporting private events, including but not limited to florists, rental companies, entertainment, production, and specialty services.
Ensure vendor schedules align with event timelines, BEOs, and property‑specific requirements.
Support Private Events Managers by flagging discrepancies, missing documentation, or payment issues in advance of events.
Additional Responsibilities
Support additional administrative tasks and projects as assigned by the Head of Private Events.
In accordance with New York law, the salary range for this role if filled within New York is listed below. The range for the position in other geographies may vary based on market differences. The actual compensation will be determined based on experience and other factors permitted by law.
Pay Range
$22 — $22 USD
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