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Pinon Unified School District
Pinon, AZ, US
Source: Pinon Unified School District careers · View original posting
From Pinon Unified School District's posting. “We” and “our” refer to the employer.
Interprets rules, policies, and procedures affecting the District purchasing operations.
Orients staff on obtaining quotes, establishing vendors, purchase requisition process, and steps needed to produce purchase orders.
Communicates with, but not limited to, district staff, vendors, and agencies to assure the accuracy as it relates to purchasing and district travel.
Provide support and guidance for staff in using the purchase requisition module in iVisions.
Receives requisitions for processing, but not limited to, a variety of services which includes supplies, equipment, and service contracts. Completes the final review to produce purchase orders.
Receives and reviews incoming purchase and district travel requisitions, assigns account codes, and verifies purchasing is incompliance with the Uniform System of Financial Records (USFR).
Obtains price and delivery estimates from current vendors associated to purchase of route items.
Organizes vendor files containing contact information, delivery, cost, tax, and quality performance, and other information that supports purchasing.
Maintains detail and accurate record of active files of all purchasing agreements and contracts, ensuring that balances reflect completed transactions, work-in-progress, and anticipated needs.
Prepares vendor list, contact information, advertising sources, and other information to support a bid announcement.
Plan and prioritize work to meet schedules and timelines.
Performs a variety of clerical support to the district purchasing role.
Assists in the year-end inventories by inputting and reconciling of recorded versus physical differences. Documents transactions to support annual audits.
Cooperates and works with auditors, and provides information to them as required
Performs other duties as assigned.
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