layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Office Administrator at Abaka AI | LAYIQ

Manage all office maintenance and facilities-related needs, including repairs, cleaning, utilities, furniture, appliances, internet, security systems, and other workplace infrastructure.
Conduct regular office walkthroughs to identify maintenance, cleanliness, safety, or supply issues before they escalate.
Coordinate with property management, contractors, cleaners, and external service providers to resolve office issues promptly.
Manage vendor relationships, service schedules, contracts, invoices, and related documentation.
Maintain an organized, clean, safe, and functional office environment.
Monitor office equipment and coordinate repairs, replacements, or upgrades when needed.
Maintain emergency supplies and support workplace safety, security, and facilities procedures.
Manage the front desk and serve as the first point of contact for visitors, candidates, vendors, deliveries, and employees.
Welcome and direct guests while maintaining a professional and hospitable office environment.
Receive, organize, and distribute mail, packages, food deliveries, and other shipments.
Manage building access, visitor procedures, office keys, badges, and related records.
Maintain conference rooms, shared workspaces, kitchens, and other common areas.
Monitor and replenish office supplies, snacks, beverages, kitchen items, and other workplace necessities.
Coordinate conference room scheduling and support meeting setup when needed.
Support internal events, team lunches, celebrations, and other office activities.
Support employee onboarding and offboarding by preparing workspaces, coordinating office access, and ensuring required equipment and supplies are available.
Track office expenses, invoices, receipts, inventory, and vendor documentation.
Assist the HR and Operations teams with administrative projects and employee requests.
Maintain accurate office records, contact lists, procedures, and vendor information.
Communicate office updates, maintenance notices, and workplace procedures to employees.
Respond to unexpected office needs with urgency, sound judgment, and a solutions-oriented approach.
Recommend and implement improvements to office operations, space utilization, and the overall employee experience.

Office Administrator

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