layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Executive Assistant & Office Manager at Modern Life | LAYIQ

Greet and host guests, new hires, and interview candidates, making sure every visit feels welcoming and well-organized
Partner with our recruiter to schedule interviews with prospective candidates — coordinating times across calendars and confirming logistics ahead of each visit
Manage relationships with office vendors and serve as the day-to-day point of contact with building management on maintenance, improvements, and facilities issues
Keep snacks, drinks, and supplies fully stocked
Pick up mail from our registered office (~10-minute walk) once a week, then open and scan items to the relevant internal teams
Support onboarding, liaising with the People Ops team, to schedule first-week sessions, prepare new-hire swag kits, set up workstations, and manage swag
Order and facilitate (set up, clean down) team lunch once a week
Coordinate internal team events (happy hours, offsites, celebrations)
Keep common areas, the kitchen, and shared spaces tidy and organized throughout the day (professional cleaners handle actual cleaning each evening)
What You'll Do — Event Coordination: Send and receive swag and event materials from our SoHo office to various conferences and events
Book meeting spaces, facilities and restaurants, organize vendors — delivering smooth event experiences for our team members
What We're Looking For: Excellent written communication; you’ll regularly correspond with clients and investors over email, and your messages need to reflect well on the company
Discretion with sensitive information; you’ll have visibility into executive, financial, and personnel matters that need to stay confidential
Highly responsive during business hours; the CEO and team should be able to count on a quick reply on Slack and email when something time-sensitive comes up
Exceptional organization and attention to detail; equally comfortable tidying a fridge and comparing line items across vendor contracts
1–3 years in a professional setting; prior office management or EA experience a plus
Ability to be in our SoHo office four days a week (Mon–Thur), 9am–6pm, and Fridays on occasions where events require it
Comfortable with the light physical demands of the role; carrying a case of seltzer, moving chairs for events, walking to pick up mail
A warm, hospitality-oriented mindset; you genuinely enjoy making people feel welcome
Nice to Have: Familiarity with Slack, Gmail, Google Calendar, Zoom, or Ramp
Experience in hospitality, food service, or other roles where you regularly interacted with the public

Executive Assistant & Office Manager

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About the Role

Equal opportunity and accommodations

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