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Endex
New York City, New York, United States
Source: Endex careers · View original posting
From Endex's posting. “We” and “our” refer to the employer.
Office Manager
Who We Are
Endex builds AI agents that handle complex, end-to-end work for the world's most demanding teams. Today we're deployed across leading financial institutions and Fortune 500 companies, embedded in the tools and workflows they rely on. We operate at the frontier of agentic knowledge work, partnering closely with top AI research labs and backed by the OpenAI Startup Fund. We're on a mission to build the most capable digital coworker in the world.
Location: New York City Commitment: 5 Days In-Person
The Executive Assistant at Endex is an operational backbone of the company. You'll work closely with the CEO and leadership team to keep the organization running smoothly — owning the systems, logistics, and coordination that allow everyone else to operate at their best. This role is ideal for someone who takes genuine pride in building structure, anticipates needs before they arise, and finds satisfaction in making a high-performing team even more effective.
Your Key Responsibilities
Manage the CEO's calendar, coordinate meetings, and handle scheduling across internal and external stakeholders to protect time and maximize focus.
Own the day-to-day operations of our NYC office, ensuring it's a well-run, organized, and welcoming environment for the team.
Design and maintain internal systems across billing, compliance, vendor management, and administrative workflows to keep the company organized and audit-ready.
Plan and execute team outings, offsites, and company events that strengthen culture and celebrate milestones.
Track invoices, manage vendor relationships, and work with legal and finance partners to ensure operational and compliance requirements are met on time.
Partner with recruiting, marketing, and GTM functions on logistics, coordination, and operational needs as the company scales.
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