From QXO's posting. “We” and “our” refer to the employer.
QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products.
The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.
What you'll do:
The Construction Administrative Assistant helps ensure projects progress efficiently from planning through closeout and plays a key role in maintaining project documentation, supporting field operations, coordinating engineering information, and driving successful project execution while maintaining high standards of quality, safety, and customer satisfaction.
Procurement & Material Support
Support purchasing and procurement activities by coordinating material requirements and delivery schedules
Assist with material expediting to support project schedules
Prepare and maintain bills of material (BOMs) and installation work packages
Coordinate with Purchasing, Production, Warehouse, and Field Operations to ensure material availability
Monitor procurement activities and communicate potential material delays
Field & Construction Support
Coordinate with construction, production, quality, and safety teams throughout project execution
Support field personnel by providing engineering documentation, technical information, and project updates
Participate in project meetings and field coordination discussions
Assist Foremen, Project Managers, and Operations teams with technical documentation and installation planning
Support resolution of field questions and engineering-related issues
Reporting & Documentation
Generate and maintain project reports, status updates, and engineering documentation
Track project milestones, schedules, financial information, and progress metrics
Maintain organized project files and documentation within company systems
Support project audits and document management initiatives
Assist with continuous improvement of project management and engineering processes
Safety & Quality
Promote compliance with company safety policies, OSHA regulations, and project safety requirements
Support quality assurance processes by ensuring documentation is accurate and current
Participate in project quality reviews and operational improvement initiatives
Perform additional duties and special projects as assigned
What you'll bring:
Strong organizational and project coordination skills
Excellent analytical, technical, and problem-solving abilities
Strong attention to detail and documentation accuracy
Excellent written and verbal communication skills
Ability to prioritize multiple projects and deadlines simultaneously
Strong interpersonal skills with the ability to collaborate across multiple departments
Ability to work independently while exercising sound judgment
Bachelor's degree in Construction Management, Civil Engineering, Engineering Technology, Architecture, or related field preferred
Experience supporting construction, framing, building materials, manufacturing, or industrial projects preferred
Working knowledge of construction methods, framing systems, estimating, purchasing, scheduling, and project coordination
Ability to read and interpret construction drawings, specifications, engineering documents, and framing plans
Experience using Microsoft Office applications
Experience using Procore or comparable construction management software preferred
Working knowledge of CPM scheduling and project scheduling concepts
Experience with document control systems, RFIs, submittals, and project documentation preferred
Ability to work effectively under deadlines in a fast-paced environment
Regular and reliable attendance required
Combination of office, warehouse, manufacturing, construction site, and field environments
Frequent collaboration with Project Managers, Field Operations, Purchasing, Production, Engineering, Quality, and Safety teams
Occasional travel to customer jobsites, project meetings, manufacturing facilities, and branch locations
Ability to sit and work at a computer for extended periods while also walking construction sites and production facilities
Ability to occasionally lift project documents, samples, or materials up to 25 pounds
May require occasional evenings or weekends based on project schedules and operational needs
What you'll earn:
Health Care Benefits
401(k) with employer match
Paid Time Off
We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.
Compensation
Salary Range:
USD $24.00 - USD $26.00 /Hr.
Responsibilities
The Construction Administrative Assistant helps ensure projects progress efficiently from planning through closeout and plays a key role in maintaining project documentation, supporting field operations, coordinating engineering information, and driving successful project execution while maintaining high standards of quality, safety, and customer satisfaction.
Procurement & Material Support
Support purchasing and procurement activities by coordinating material requirements and delivery schedules
Assist with material expediting to support project schedules
Prepare and maintain bills of material (BOMs) and installation work packages
Coordinate with Purchasing, Production, Warehouse, and Field Operations to ensure material availability
Monitor procurement activities and communicate potential material delays
Field & Construction Support
Coordinate with construction, production, quality, and safety teams throughout project execution
Support field personnel by providing engineering documentation, technical information, and project updates
Participate in project meetings and field coordination discussions
Assist Foremen, Project Managers, and Operations teams with technical documentation and installation planning
Support resolution of field questions and engineering-related issues
Reporting & Documentation
Generate and maintain project reports, status updates, and engineering documentation
Track project milestones, schedules, financial information, and progress metrics
Maintain organized project files and documentation within company systems
Support project audits and document management initiatives
Assist with continuous improvement of project management and engineering processes
Safety & Quality
Promote compliance with company safety policies, OSHA regulations, and project safety requirements
Support quality assurance processes by ensuring documentation is accurate and current
Participate in project quality reviews and operational improvement initiatives
Perform additional duties and special projects as assigned
Qualifications
Strong organizational and project coordination skills
Excellent analytical, technical, and problem-solving abilities
Strong attention to detail and documentation accuracy
Excellent written and verbal communication skills
Ability to prioritize multiple projects and deadlines simultaneously
Strong interpersonal skills with the ability to collaborate across multiple departments
Ability to work independently while exercising sound judgment
Bachelor's degree in Construction Management, Civil Engineering, Engineering Technology, Architecture, or related field preferred
Experience supporting construction, framing, building materials, manufacturing, or industrial projects preferred
Working knowledge of construction methods, framing systems, estimating, purchasing, scheduling, and project coordination
Ability to read and interpret construction drawings, specifications, engineering documents, and framing plans
Experience using Microsoft Office applications
Experience using Procore or comparable construction management software preferred
Working knowledge of CPM scheduling and project scheduling concepts
Experience with document control systems, RFIs, submittals, and project documentation preferred
Ability to work effectively under deadlines in a fast-paced environment
Regular and reliable attendance required
Combination of office, warehouse, manufacturing, construction site, and field environments
Frequent collaboration with Project Managers, Field Operations, Purchasing, Production, Engineering, Quality, and Safety teams
Occasional travel to customer jobsites, project meetings, manufacturing facilities, and branch locations
Ability to sit and work at a computer for extended periods while also walking construction sites and production facilities
Ability to occasionally lift project documents, samples, or materials up to 25 pounds
May require occasional evenings or weekends based on project schedules and operational needs
Employer application notice
Equal opportunity and accommodations
QXO is an Equal Opportunity Employer.
About this listing
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
