From Orlando Health's posting. “We” and “our” refer to the employer.
Position Summary As a top cancer care provider in Florida, Orlando Health Cancer Institute is a comprehensive, multidisciplinary cancer program consisting of six treatment sites and more than 10 practice locations that serve the region’s adult oncology needs. Specializing in more than 200 types of cancer, an expert team of medical professionals provides personalized care with the most state-of-the-art technologies, such as advanced radiation and proton therapies, and bone marrow transplant and cellular therapy.
Through a robust research program, the institute also supports physician involvement in numerous research studies and clinical trials that give patients access to innovative diagnosis, treatment and symptom management options. In addition to being accredited by the Commission on Cancer, a program of the American College of Surgeons, Orlando Health Cancer Institute has earned accreditations and certifications in several areas — including medical oncology and hematology/oncology, radiation oncology, cellular therapy, rectal cancer, and
breast care — from the respective accrediting organizations, and recently was named in the 2023 Becker's Hospital Review “60 Hospitals and Health Systems with Great Oncology Programs” list. Orlando Health Cancer Institute is part of the Orlando Health system of care, which includes 24 award-winning hospitals and ERs, 9 specialty institutes, 14 urgent care centers, 100+ primary care practices and more than 60 outpatient facilities that span Florida’s east to west coasts and beyond.
Collectively, we honor our 100-year legacy by providing care for more than 142,000 inpatient and 3.9 million outpatient visits each year. Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible so that you can be present for your passions.
“Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you. Position Summary The Bone Marrow Transplant (BMT) Coordinator is responsible for coordination of the evaluation and preparation of patients for Hematopoietic Stem Cell transplantation (HSC) and cellular therapies. Is responsible for coordinating patient care across multiple areas including but not limited to the outpatient clinics, the inpatient nursing unit, and the community to provide continuity of patient care across all settings.
Independent thinking and a high degree of problem solving, and innovation are required to resolve complex and unanticipated problems, applying appropriate interventions to individual patients and patient problems while performing daily tasks. Is expected to serve as a clinical resource for other team members, patients/family/caregivers, referring case managers and community clinicians.
Supervision and direction are provided by the BMT Program Manager and physicians, however, has wide latitude in decision making within written organizational and department policies and principles (i.e., Clinical Program SOP Manual). Organizational skills and problem-solving abilities are paramount.
In addition to independently planning and scheduling his/her own daily schedule, must be able to prioritize clinical issues and case manage multiple patients in various stages of the transplant/cellular therapy processes including outpatient pre-treatment and inpatients at OHCI. Additionally, must integrate the clinical responsibilities noted above, aid and guidance to other program staff, and participate in program development, research, and educational activities.
Must demonstrate knowledge and competence regarding the management and care of patients with hematologic malignancies and other diseases that are treated with HSC transplantation and cellular therapies, including knowledge of disease pathophysiology, diagnostic testing, coordination and timing between completion of standard care and transplant/cellular therapy, treatment eligibility criteria, pretreatment conditioning regimens, immunosuppressive regimens, side effects and supportive care protocols.
Must also demonstrate knowledge and competence in the evaluation and eligibility criteria for autologous, related, and unrelated donors, as well as the methods of cell collection and anticipated side effects and management. **Oncology, BMT and Hematology experience preferred** Work Location: 1400 S Orange Ave., Orlando, FL 32806 Work Schedule is: 7:30 am-4:00 pm, Monday-Friday Responsibilities Essential Functions PATIENT CARE • The BMT Coordinator coordinates and promotes the clinical activities of adult autologous and allogeneic HSC
transplantation, and other cellular therapies. • Schedule patient appointments with referring physicians, obtaining necessary demographic, financial and medical information. Provide written notification of appointment to both patient and referring physician. • Conduct pre-treatment interviews with prospective transplant/cellular therapy patients and families. Interpret eligibility criteria for patients, families, physicians, and outside agencies. Obtain medical and social histories.
• Conduct donor searches and interpret Human Leukocyte Antigen (HLA) testing results for recipients and donors including presence of recipient HLA antibodies. With the HLA staff and medical team, help identify the best donors for patients. • Schedule and coordinate pre-treatment testing of potential HSCT/cellular therapy candidates and/or donors. Provide written notification of testing schedule to patient/caregiver. • Conduct pre-treatment evaluation of donors with the provider and educate regarding collection method.
• Work closely with Transplant Financial Coordinators and Case Managers to ensure insurance authorization is obtained for all transplants and cellular therapies. • Prepare and analyze pre-treatment clinical data and collaborate with other medical personnel in preparation of patients and families for transplantation and cellular therapies. • Interacts with patients, families/caregivers, nurses, pharmacists, social workers, and physicians to provide and facilitate care.
• Educate patients and families/caregivers and donors regarding all aspects of transplantation/cellular therapy and serve as their advocate. • Contribute to the collaborative development of the weekly transplant admission schedule, considering each patient’s priority status as well as the availability of the Operating Rooms, Infusion Center, Radiation Oncology, Cell Processing Laboratory, nursing units and medical staff.
• Participate in the HSCT patient care conferences, working closely with the outpatient/inpatient medical, nursing and support staff personnel. • Provide back-up support to peers (BMT coordinators). • Provide telephone consultation and follow-up support to patients and their families.
This requires the ability to recognize andn assess patient problems and symptoms, apply appropriate medical interventions in compliance with written transplant/cellular therapy protocols and interpreting these to community physicians and health professionals involved in the care of transplant patients. • Coordinates and communicates with BMT Social Worker with completion and forwarding of insurance and disability forms for HSCT patients. • Document appropriately in EPIC EMR System.
RESEARCH • Support the enrollment of transplant and cellular therapy patients in clinical trials by working collaboratively with the Research Coordinators. • Foster continued BMT and cellular therapy research by complying with requests for patient schedules that accommodate research trials and providing data, as needed.
• Complete training required by the Carbone Cancer Center and consent patients to trials involving the Center for International Blood and Marrow Transplant Research (CIBMTR) or procurement of unlicensed umbilical cord blood units. • Complete paper or electronic data reporting forms for the CIBMTR and the National Marrow Donor program as needed. EDUCATION • Participate in teaching activities within OHCI for interdisciplinary team members and students and in the community for professional groups and referring practices.
• Assure appropriate orientation and training for new transplant coordinators. PROFESSIONAL DEVELOPMENT • Maintain knowledge of current practices in transplantation/cellular therapy, oncology, and hematology, including changes in SOPs, FACT standards (Foundation for the Accreditation of Cellular Therapy), workflows, guidelines, etc. • Identify professional strengths and areas for growth and demonstrate professional development in formal and informal learning experiences.
• Participate in professional organizations in the area of hematopoietic stem cell transplantation/cellular therapy and other areas of professional interest. • Participate in local, regional, and national conferences on HSC transplantation or cellular therapies. Other Related Functions • Presents a positive representation of corporate and departmental services.
• Contributes to departmental effectiveness by reporting to duty on time, adhering to policy concerning breaks and mealtimes and completing duties in an efficient, effective, and timely manner. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards. • Maintains compliance with all Orlando Health policies and procedures.
Qualifications Education/Training • Bachelor’s degree in nursing Licensure/Certification • RN License in the State of Florida, renewed every 2 years (required) • Certified Oncology Nurse (OCN) (preferred) • Maintains current BLS/Healthcare Provider certification (required) Experience • One (1) year of oncology experience (required) • BMT experience (preferred) Required Skills, Knowledge, Abilities • Excellent communication skills (written and verbal) and ability to work cohesively within teams • Proficient in Microsoft Office (Excel,
Word, PowerPoint, Outlook)
Responsibilities
Essential Functions PATIENT CARE • The BMT Coordinator coordinates and promotes the clinical activities of adult autologous and allogeneic HSC transplantation, and other cellular therapies. • Schedule patient appointments with referring physicians, obtaining necessary demographic, financial and medical information. Provide written notification of appointment to both patient and referring physician. • Conduct pre-treatment interviews with prospective transplant/cellular therapy patients and families. Interpret eligibility criteria for patients, families, physicians, and outside agencies. Obtain medical and social histories. • Conduct donor searches and interpret Human Leukocyte Antigen (HLA) testing results for recipients and donors including presence of recipient HLA antibodies. With the HLA staff and medical team, help identify the best donors for patients. • Schedule and coordinate pre-treatment testing of potential HSCT/cellular therapy candidates and/or donors. Provide written notification of testing schedule to patient/caregiver. • Conduct pre-treatment evaluation of donors with the provider and educate regarding collection method. • Work closely with Transplant Financial Coordinators and Case Managers to ensure insurance authorization is obtained for all transplants and cellular therapies. • Prepare and analyze pre-treatment clinical data and collaborate with other medical personnel in preparation of patients and families for transplantation and cellular therapies. • Interacts with patients, families/caregivers, nurses, pharmacists, social workers, and physicians to provide and facilitate care. • Educate patients and families/caregivers and donors regarding all aspects of transplantation/cellular therapy and serve as their advocate. • Contribute to the collaborative development of the weekly transplant admission schedule, considering each patient’s priority status as well as the availability of the Operating Rooms, Infusion Center, Radiation Oncology, Cell Processing Laboratory, nursing units and medical staff. • Participate in the HSCT patient care conferences, working closely with the outpatient/inpatient medical, nursing and support staff personnel. • Provide back-up support to peers (BMT coordinators). • Provide telephone consultation and follow-up support to patients and their families. This requires the ability to recognize andn assess patient problems and symptoms, apply appropriate medical interventions in compliance with written transplant/cellular therapy protocols and interpreting these to community physicians and health professionals involved in the care of transplant patients. • Coordinates and communicates with BMT Social Worker with completion and forwarding of insurance and disability forms for HSCT patients. • Document appropriately in EPIC EMR System. RESEARCH • Support the enrollment of transplant and cellular therapy patients in clinical trials by working collaboratively with the Research Coordinators. • Foster continued BMT and cellular therapy research by complying with requests for patient schedules that accommodate research trials and providing data, as needed. • Complete training required by the Carbone Cancer Center and consent patients to trials involving the Center for International Blood and Marrow Transplant Research (CIBMTR) or procurement of unlicensed umbilical cord blood units. • Complete paper or electronic data reporting forms for the CIBMTR and the National Marrow Donor program as needed. EDUCATION • Participate in teaching activities within OHCI for interdisciplinary team members and students and in the community for professional groups and referring practices. • Assure appropriate orientation and training for new transplant coordinators. PROFESSIONAL DEVELOPMENT • Maintain knowledge of current practices in transplantation/cellular therapy, oncology, and hematology, including changes in SOPs, FACT standards (Foundation for the Accreditation of Cellular Therapy), workflows, guidelines, etc. • Identify professional strengths and areas for growth and demonstrate professional development in formal and informal learning experiences. • Participate in professional organizations in the area of hematopoietic stem cell transplantation/cellular therapy and other areas of professional interest. • Participate in local, regional, and national conferences on HSC transplantation or cellular therapies. Other Related Functions • Presents a positive representation of corporate and departmental services. • Contributes to departmental effectiveness by reporting to duty on time, adhering to policy concerning breaks and mealtimes and completing duties in an efficient, effective, and timely manner. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards. • Maintains compliance with all Orlando Health policies and procedures.
Qualifications
Education/Training • Bachelor’s degree in nursing Licensure/Certification • RN License in the State of Florida, renewed every 2 years (required) • Certified Oncology Nurse (OCN) (preferred) • Maintains current BLS/Healthcare Provider certification (required) Experience • One (1) year of oncology experience (required) • BMT experience (preferred) Required Skills, Knowledge, Abilities • Excellent communication skills (written and verbal) and ability to work cohesively within teams • Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook)
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