layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Workplace Experience Coordinator at Panthalassa | LAYIQ

Daily Operations
Perform regular visual sweeps and resets across shared spaces (kitchen, break room, gym, conference rooms, and common areas)
Maintain readiness of all conference rooms and collaboration areas: clean, stocked, and continuously usable
Maintain workplace presentation at a high standard, especially in high-use and visitor-facing areas
Serve as a trusted onsite resource for day-to-day workplace needs, responding quickly and following through with discretion and good judgment
Anticipate needs before they become blockers — supplies, cleanliness, functionality, readiness
Identify recurring issues and propose improvements to routines, layouts, and workflows
Support meeting setup and resets as needed, including quick turnarounds between sessions
Provide ad hoc hospitality support as needs arise across the organization
Vendor Coordination
Coordinate service calls and maintenance for kitchen equipment and hospitality-related needs
Maintain vendor relationships for food, beverage, and service providers; monitor quality and reliability
Support expense tracking and reconciliation for hospitality-related purchases as needed
Visitors & Hospitality Experience
Help create a welcoming, professional experience for employees, guests, and vendors.
Assist with light administrative tasks such as mail distribution, shipping support, or vendor coordination when needed
Food & Beverage Operations
Keep the employee kitchen, dining areas, and coffee and beverage stations clean, stocked, and running smoothly throughout the day
Maintain inventory of snacks, beverages, coffee, and food service supplies; prevent service disruption with proactive ordering
Coordinate weekly company lunches and company-provided meals, including vendor scheduling, setup, breakdown, and cleanup
Ensure food handling safety and cleanliness standards are consistently met
Partner with the Office Manager to evolve the program as the company scales
Event Operations
Set up and break down spaces for company events - from small team meetings, investor and client visits, to all-hands meetings
Coordinate day-of logistics with vendors and stakeholders so things run smoothly - catering, AV, visitor badging, gifts.
Work Environment
This role is onsite and active. You’ll be regularly moving through spaces, lifting supplies, setting up rooms, and supporting real-time needs across the facility.
Required Qualifications
You're service-driven, observant, and take pride in running a space that helps people do their best work. You notice what's off before anyone else does — and you fix it. You can move quickly without being sloppy, and you balance urgency with quality. You don't just follow routines — you improve them. You value feedback and constructive criticism as a means to raise the bar on everything you touch.
Experience
2+ years of experience in workplace operations, hospitality, events, facilities support, retail, or other high-touch service environments
Comfortable operating independently in an onsite role with minimal day-to-day oversight
Strong organizational habits and familiarity with checklists, inventory tracking, and digital workplace tools (email/chat, ticketing or task systems such as Atlassian)
Familiarity with food safety best practices; Food Handler card a plus or willingness to obtain
Ability to lift and carry supplies, move furniture, and be on your feet for extended periods

Workplace Experience Coordinator

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