Administrative Assistant III

Summary

Job Description:

Baptist Health Medical Group is looking for an Administrative Assistant III to join our Kentuckiana Operations Team in Louisville, KY! This will be a hybrid position that requires some days in the office.

Principal Duties and Responsibilities:

Coordinates and maintains daily office routines and paperwork for the Executives assigned to.

Ensures calls/messages or high priority information are communicated appropriately.

Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.

Schedules, distributes notices, attends, takes and maintains minutes for important meetings as required.

Make arrangements for programs, conventions and seminars that may include travel arrangements, hotel or meeting accommodations, registration, and itineraries.

Organizes and maintains file systems for correspondence and other records.

Update contact lists and directory lists as needed.

Prepares outgoing mail and correspondence, including email and faxes.

Greets visitors and employees, assisting and directing if necessary.

Assists in coordinating special events such as meetings, employee events, etc.

Keeps expense records and creates spreadsheets for productivity data.

Keep invoices and route for signature-submit for payment.

Provides coverage for other Administrative Support Assistants in their absence.

Minimum Education, Training and Experience Required:

• High School Diploma or Equivalent required. Associates degree in secretarial studies strongly preferred
• 3+ years experience in an administrative role supporting executives
• Ability to type 50 wpm or better preferred
• Working knowledge of Microsoft Office software

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.