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Upchurch
Memphis, Tennessee, United States
Source: Upchurch careers · View original posting
From Upchurch's posting. “We” and “our” refer to the employer.
Company Overview
Upchurch is a rapidly growing
, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States.
Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions
, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support— helping clients maximize building performance, energy efficiency, and equipment lifespan.
Position Summary
The Project Coordinator provides administrative, scheduling, documentation, and communication support to Project Managers to ensure service projects are executed efficiently, accurately, and profitably. This role enables Project Managers to remain focused on financial performance, customer relationships, and field execution by owning the coordination, organization, and follow-through required to move projects smoothly from turnover to closeout.
ESSENTIAL DUTIES & RESPONSIBILITIES
1. Project Setup & Administrative Support
Assist Project Managers with project kickoff, setup, and system entry.
Ensure project files are complete and organized, including contracts, scopes, estimates, and schedules.
Maintain accurate project records, notes, and documentation throughout execution.
Track key milestones and prompts Project Managers when action is required.
2. Scheduling & Coordination
Coordinate schedules with superintendents, field supervisors, vendors and subcontractors at the direction of the Project Manager.
Assist with material deliveries, lead time tracking, and logistics coordination.
Confirm field assignments, job start dates, and access requirements.
Help maintain job continuity and minimize disruptions to field execution.
3. Customer & Internal Communication
Support customer communication related to schedules, site access, documentation, and administrative needs.
Prepare and distribute meeting notes, schedules, and progress updates as requested.
Serve as a professional point of contact for routine coordination while escalating decisions to the Project Manager.
4. Documentation, Billing, & Closeout Support
Assist with billing preparation, including percent complete verification and backup documentation.
Ensure change order documentation is tracked and routed correctly.
Support timely job closeout by collecting final paperwork, warranties, inspections, and customer sign off.
Help reduce WIP aging by keeping project information accurate and current.
5. Process Support & Continuous Improvement
Follow standard project coordination procedures and templates.
Identify recurring coordination issues and communicate improvement opportunities.
Support consistent execution standards across all service projects
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