Business Assistant

Daos Hub is a pioneering phygital space where Web3 innovators converge to build, collaborate, and thrive. Located in Dubai, our 19,375-square-foot hub seamlessly blends physical and digital environments—offering state-of-the-art workspaces, immersive events, and a vibrant community dedicated to shaping the future of Web3.

Your mission

As the Business Assistant to the CEO

, your core mission is to optimize the CEO’s time, energy, and focus. You will step in as a strategic extension of the leadership office—taking ownership of routine, operational, and technical execution so the CEO can concentrate fully on high-level strategy and global growth. You are a proactive coordinator, gatekeeper, and trusted shadow who anticipates needs, streamlines communications, and drives execution across all initiatives with poise, discretion, and absolute efficiency.

How You'll Contribute: Calendar & Schedule Ownership:

Master and optimize the CEO’s calendar, meetings, calls, travel logistics, and daily routine to ensure maximum focus on high-priority goals.

Managing Up & Accountability:

Proactively track deliverables, remind leadership of commitments, highlight operational risks, and keep key focus areas on track—even in fast-changing environments.

Cross-Functional Communication:

Act as the primary bridge between the CEO, internal teams, partners, and external vendors; manage information flow with clarity and discretion.

Task & Project Follow-Through:

Monitor execution across teams, drive post-meeting follow-ups, synthesize key takeaways, and ensure all agreements are brought to completion.

Information & Material Preparation:

Gather data, structure insights, build presentations, and digitize internal documentation to streamline decision-making.

Networking & Ecosystem Building:

Handle initial outreach with potential partners, organize introductions, and maintain long-term professional relationships within the Web3 ecosystem.

Financial & Legal Coordination:

Supervise budget tracking, review weekly reporting, monitor project cash flows, draft basic contracts from templates, and coordinate legal reviews with external advisors.

Operational Troubleshooting:

Make independent operational decisions within defined authority, de-escalate conflicts, and resolve complex administrative bottlenecks autonomously.

What You Bring: Proven Experience:

• 2–3+ years of experience as an Executive / Business Assistant to C-level executives.
• Language Skills: Advanced or Fluent English (written and spoken) with exceptional business communication skills.
• High Tolerance for Ambiguity: Ability to thrive in a fast-paced environment, adapt to shifting priorities, and solve complex problems without step-by-step instructions.
• Strategic & Analytical Mindset: Strong understanding of cause-and-effect relationships, process optimization, and structural organization.
• Long-Term Commitment: Seeking a stable, long-term opportunity to deeply integrate into the company's ecosystem and growth trajectory.
• More about Daos Hub
• We’re building an ecosystem for true builders, offering:
• Cutting-Edge Infrastructure: Smart offices, customizable workspaces, and high-speed connectivity to power your progress.
• Curated Events: Over 60 industry gatherings—pitch sessions, hackathons, and masterclasses to push your growth.
• Community Engagement: A network of ambitious, like-minded professionals to spark collaboration and innovation.
• Lifestyle Integration: Wellness programs, social gatherings, and cultural experiences to keep you inspired and balanced.
• Ready to Make an Impact?
• If you're passionate about supporting visionaries and ready to grow with a fast-moving team, we’d love to hear from you. Apply now and be part of shaping the future with Daos Hub.