From HOA Talent's posting. “We” and “our” refer to the employer.
Assistant Portfolio Property Manager
Wallkill, NY (hybrid)
$60,000 - 65,000/year
About the Role
We are seeking an Assistant Portfolio Property Manager to support a portfolio of residential communities, including condominiums, cooperatives, and homeowners associations (HOAs). This role works closely with the Portfolio Property Manager to assist Boards of Directors, residents, and vendors, helping ensure each property runs efficiently and stays compliant. This is an ideal opportunity for an organized, service-minded property management professional looking to build toward a full portfolio management role.
Location & Work Environment
Must be based in New York
Flexible work model (remote + optional office use)
Local travel required to properties and client meetings
Occasional evening board meetings as needed
Key Responsibilities
Board & Community Support
Support the Portfolio Property Manager in preparing for and attending board meetings, annual meetings, and special meetings
Draft meeting packets, minutes, and follow-up correspondence
Help maintain organized records of board decisions and community policies
Operations & Vendor Coordination
Assist with day-to-day operations across multiple communities
Help coordinate vendor service contracts (landscaping, maintenance, security, etc.)
Track bids and proposals and support vendor evaluation
Schedule and follow up on capital improvement projects, inspections, and preventative maintenance
Compliance & Administration
Help ensure compliance with HOA/condo governing documents, NY regulations, and insurance requirements
Support enforcement processes and violation documentation
Maintain organized records of contracts, policies, and legal correspondence
Resident Experience & Communication
Respond to routine resident inquiries with professionalism and urgency, escalating as needed
Help create and distribute community communications, notices, and updates
Build positive relationships with residents and support community engagement efforts
Qualifications
Required: 1+ years of experience in property management, administrative support, or a related field (HOA, condo, or co-op experience a plus)
Strong organizational skills and attention to detail
Comfortable managing multiple deadlines across several properties
Proficiency with Microsoft Office; ability to learn property management software
Preferred: Working toward or holding a CMCA or similar certification
Prior exposure to budgeting, reserves, or capital project support
Benefits
Medical, Dental, and Vision Insurance (employee contribution required; eligible after 90 days)
IRA with company match after two consecutive years of employment
About this listing
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
