Administrative Assistant

About Baird & Warner Real Estate

Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance.

We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office.

*This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.

Essential Duties And Responsibilities:

(other duties may be assigned)

Compile property transaction files for all listings and contracts and verify information.

• Technologically savvy
• Create and manage office advertising utilizing ad templates
• Listing maintenance, create paperless listing files, process listing agreements
• Process sales, closings and earnest money

Answer phones

• Administrative support services
• Document management
• Distribute and prepare incoming and outgoing mail

General office support functions including greeting customers and maintaining office appearance.

Process buyer rep agreements

Data entry

Tasks assigned by Broker Manager & Sales Support Manager

Able to assist Managing Broker with social media content and posting.

Requirements

• Strong communication skills (verbal & written)