Executive Operations & Finance Specialist | AI & Automation

Compensation

Compensation:

$1,500 to $2,000 monthly (depending on experience)

Position Summary

We are seeking a highly organized, analytical, and technologically resourceful Executive Assistant & Finance Specialist to support company leadership, assist with financial reporting and analysis, and help implement artificial intelligence and automation throughout the organization.

This position is ideal for someone who combines strong executive-support skills with financial knowledge and an interest in emerging technology. The person in this role will manage important administrative responsibilities, organize information, support financial decision-making, and find practical ways to improve efficiency across the company.

Executive and Administrative Support

Provide direct administrative support to company executives.

Manage calendars, schedule meetings, coordinate appointments, and help prioritize executive commitments.

Prepare meeting agendas, organize supporting materials, take notes, and track follow-up items.

Draft and edit emails, reports, presentations, letters, and other business communications.

Coordinate travel arrangements, reservations, itineraries, and related logistics.

Assist with special projects and ensure deadlines and commitments are completed.

Communicate professionally with employees, tenants, vendors, lenders, business partners, and other stakeholders.

Help executives stay organized across multiple companies, properties, and projects.

Financial Analysis and Reporting

Prepare and maintain financial reports, operating dashboards, budgets, and forecasts.

Analyze company and property performance, including revenue, expenses, occupancy, cash flow, and budget variances.

Assist with monthly KPIs and provide clear explanations of trends and results.

Run financial models for acquisitions, developments, and other business decisions.

AI, Automation, and Process Improvement

Identify repetitive or inefficient processes that can be improved through AI, automation, or better system integration.

Build and maintain practical AI-assisted workflows for finance, accounting, operations, marketing, leasing, construction, and executive administration.

Use AI tools to analyze information, summarize documents, prepare reports, draft communications, and support decision-making.

Develop automated dashboards, templates, and internal tools that reduce manual work.

Evaluate new AI applications and recommend tools that provide a clear business benefit.

Help connect information across accounting, property-management, payroll, expense-management, and construction systems.

Train and assist employees in using approved AI tools effectively.

Measure whether implemented solutions are improving efficiency, accuracy, productivity, or cost.

Technology Management

Serve as the primary administrator for company software platforms and business systems.

Manage employee onboarding and offboarding within technology systems, including user accounts, permissions, and equipment assignments.

Coordinate with vendors and service providers to maintain hardware, software, and IT-related services.

Evaluate and implement new technology solutions to improve efficiency, communication, and collaboration.

Provide basic technical support and troubleshooting assistance for employees.

Monitor software subscriptions, licenses, and renewal schedules.

Assist with cybersecurity initiatives, access controls, password management, and technology best practices.

Support integrations between business systems, including HR, payroll, accounting, communication, and operational platforms.