layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Executive Associate II at Bristol Myers Squibb | LAYIQ

Scheduling & Calendar Management
Manage and maintain complex, multi-time-zone calendars for the Head of Global Purpose & Patient Experience and the President of the BMS Foundation, ensuring seamless coordination across internal and external stakeholders.
Schedule, confirm, and prepare executives for meetings, conferences, board sessions, and speaking engagements, including preparation of briefing materials and agendas.
Proactively resolve scheduling conflicts and prioritize requests in alignment with strategic business objectives.
Coordinate recurring team meetings, leadership forums, and BMS Foundation Board meetings, including logistics, dial-in details, room reservations, and catering as needed.
Partner with other executive assistants, legal, communications, and external partners to coordinate cross-functional meetings and events.
Expense Reporting & Financial Coordination
Prepare, submit, and reconcile expense reports for supported executives in a timely and accurate manner using BMS financial systems (e.g., Concur or equivalent).
Ensure compliance with BMS expense policies and flag any discrepancies for timely resolution.
Travel Coordination.
Arrange all domestic and international travel including flights, hotels, ground transportation, and visa/documentation requirements for both supported executives.
Prepare detailed travel itineraries and ensure executives have all necessary materials and briefings ahead of travel.
Manage last-minute travel changes efficiently and ensure compliance with BMS travel policies.
Administrative & Operational Support
Serve as the primary point of contact for internal and external inquiries directed to Global Purpose & Patient Experience Leadership and the BMS Foundation President.
Support onboarding logistics for new team members, including equipment setup, access provisioning coordination, and orientation scheduling.
Handle confidential information with the utmost discretion and professionalism.
Stakeholder & Event Coordination
Liaise with BMS Foundation Board members, community partners, patient advocacy organizations, and external stakeholders in a professional and responsive manner.
Collaborate with communications and events teams to support program execution and leadership visibility activities.

Benefits:

Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability).
U.S.-based exempt employees are eligible for Flexible Time Off (FTO), which provides paid time off without a set accrual limit, subject to manager approval, along with 11 paid company holidays each year.
Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval), 11 paid company holidays, and 3 optional holidays.
Depending on eligibility, employees may also have access to additional time-off benefits, including paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs. Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day.
U.S.-based job seekers can explore full benefit offerings at https://careers.bms.com/benefits
How We Work
Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.
Supporting People with Disabilities
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.
Candidate Rights
BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
For roles based in Los Angeles County only: If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/
Data Protection
We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection .
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.
If this posting is missing required information required by local law or incorrect, contact BMS at TAEnablement@bms.com with the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.
R1606407 : Executive Associate II

Executive Associate II

Employer job description

Key Responsibilities

Qualifications & Experience

Compensation Overview:

Benefits:

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