layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Sr Executive Assistant - Spend Management Services at Vizient | LAYIQ

Executive Time, Calendar & Meeting Strategy
Strategically manage complex and dynamic calendars, aligning executive time with business priorities and anticipating conflicts, dependencies, and preparation needs.
Coordinate in-person, hybrid, and virtual meetings with clear objectives, agendas, materials, logistics, notes, decisions, and follow-up actions.
Translate meeting outcomes into prioritized task lists, ownership, deadlines, and reminders to support consistent follow-through.
Manage executive inbox priorities as appropriate, including filtering, flagging, drafting responses, and identifying items requiring executive attention.
Executive Preparation & Communications
Conduct background research and develop briefing materials, presentations, reports, and talking points for high-visibility meetings and discussions.
Draft, edit, and manage executive-level correspondence and internal communications with clarity, precision, and appropriate judgment.
Prepare recurring status updates, leadership reports, and performance summaries by gathering and organizing relevant business information.
Represent executives professionally in internal and external interactions and serve as a trusted communication liaison across stakeholders.
Operational, Project & Process Management
Design and maintain systems to track initiatives, commitments, project timelines, deliverables, decisions, and dependencies across multiple workstreams.
Coordinate cross-functional efforts, recurring workflows, and special projects from planning through completion, escalating risks and removing obstacles as needed.
Develop, document, maintain, and improve standard operating procedures, playbooks, checklists, and repeatable business processes.
Identify inefficiencies and recommend practical process, workflow, or technology improvements that increase effectiveness and reduce administrative burden.
Support adoption of project management tools, dashboards, and reporting systems that improve visibility, accountability, and execution.
Bring a high level of AI business acumen, a willingness to continuously learn and use available AI tools, and the ability to support implementation and adoption of AI-enabled practices across the team.
Business Rhythm, Metrics & Planning
Support weekly, monthly, quarterly, and annual operating rhythms, including planning sessions, leadership meetings, business reviews, and strategic offsites.
Track key goals, milestones, KPIs, and other business metrics in spreadsheets or dashboards; prepare concise summaries for leadership review.
Coordinate planning materials, action-item follow-up, and accountability mechanisms to help leaders maintain momentum on strategic priorities.
Compile targeted market, industry, vendor, or partnership research when needed to support business decisions and executive preparation.
Stakeholder, Vendor & Relationship Management
Build trusted relationships across Spend Management Services, Administrative Services, enterprise partners, and external stakeholders.
Coordinate with internal partners and vendors on events, services, agreements, renewals, deliverables, and other business needs within role scope.
Navigate sensitive or complex situations with discretion, sound judgment, and a solutions-oriented approach.
Travel, Expense & Event Support
Manage domestic travel logistics, detailed itineraries, and changes while anticipating executive needs and minimizing disruption.
Ensure timely and accurate expense reporting in compliance with Vizient policy.
Coordinate logistics for leadership meetings, team events, planning sessions, and other in-person or virtual business engagements.
Team, Culture & Administrative Excellence
Support team engagement, onboarding, training resources, surveys, and feedback collection as needed.
Contribute to a high-performing administrative community through peer collaboration, backup support, knowledge sharing, and continuous improvement.
Model accountability, professionalism, confidentiality, adaptability, and a high standard of service in all interactions.

Sr Executive Assistant - Spend Management Services

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