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Washington University in St Louis
Washington University Danforth Campus; Women's Building
Source: Washington University in St Louis careers · View original posting
From Washington University in St Louis's posting. “We” and “our” refer to the employer.
Location
ST. LOUIS, MO 63130

 Scheduled Hours
37.5
Position Summary
Supports the hiring and onboarding of all foreign nationals employed by WashU by maintaining accurate employee records in Workday, coordinating with foreign nationals and WashU departments, and ensuring immigration related data is complete, consistent, and reportable. Additionally, the role supports FNIS, ITIN applications, Workday related immigration inquiries, and data reconciliation between Workday and I-9 records.
By leveraging Workday to administer record changes, troubleshoot issues, and evaluate data, the Coordinator ensures all actions align with university policies, data governance standards, institutional compliance and operational efficiency.
Job Description
Manage Workday processes for foreign nationals. Lead and coordinate Workday immigration procedures for all foreign nationals, including individuals sponsored by WashU and those who do not require institutional sponsorship.
Maintain data integrity. Create and maintain foreign national records in Workday. Create, process, update, maintain and approve accurate Workday records for foreign nationals, ensuring information is complete, current, and consistent with university procedures.
Review wage and compensation as related to immigration. Monitor and review Workday data for all foreign national employees, including both university sponsored individuals and those with independent work authorization. Verify that position pay aligns with "specialty occupation" requirements for sponsored visa holders (e.g., H-1B, TN, O-1).
Resolve record discrepancies. Monitor record completion and proactively follow up with foreign national students, scholars, employees, and departments to resolve missing information, required corrections, missing information, or other data issues.
Serve as subject matter expert. Act as a university resource for Workday immigration data matters, providing timely, accurate and professional responses to email and phone inquiries from international students, scholars, and employees.
Facilitate Cross-Functional Collaboration. Partner with University departments including but not limited to the I-9 team, payroll to streamline processes, resolve complex inquiries to ensure consistent reporting.
Normal office environment.
Typically sitting at a desk or table.
Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Associate degree or combination of education and experience may substitute for minimum education.
No specific certification/professional license is required for this position.
Relevant Experience (3 Years)
Not Applicable
A driver's license is not required for this position.
More About This Job
Compensation
$49,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ .
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
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