layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Executive Assistant / Chair’s Assistant at University of Chicago | LAYIQ

Manages telephone and email communications for respective leaders and responds or coordinates responses with relevant team members and follows up to ensure complete and timely responses.
Collaborates on new and ongoing projects. Tracks and helps drive completion of key deliverables and follows up on outstanding items. Tasks include proofreading, fact checking, and editing papers and reports under the supervision of the Chair, Faculty, and Executive Administrator.
Coordinates events for the Ben May Department of Cancer Research, including logistics, assistance with planning and preparing presentations, event outreach, and post-event write-ups.
Prepares and coordinates letters of recommendation, faculty reports, conflict of interest statements, and other institutional documents for leaders’ submission.
Manages faculty member’s individual finances including soliciting and processing travel arrangements and reimbursements, honoraria, and other internal and external receivables, to ensure timely dispersal of obligated payments. Orders supplies and equipment.
Stays informed of activities relating to University programs and initiatives, apprising the leaders of issues when deemed necessary.
Serves as an information gateway for general inquiries, including assistance with answering the main administrative phone line and general email.
Assists in managing daily operation of the office and may assist in developing administrative goals and policies. Maintains the leaders’ calendar, exercising discretion and judgment as to priorities and effective use of the leader’s time.
Coordinates special projects as directed by leader. May manage a portion of the leader’s budget, monitoring and reconciling accounts. May prepare financial and/or administrative reports.
Assists in the planning and execution of faculty recruitment and promotions.
Assists in office operations and department activities including social events.
Processes reimbursements for students.
Procures office supplies for the office, and labs as needed, and initiate payments to vendors.
Updates Ben May Department of Cancer Research Website.
Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities.
Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
Performs other related work as needed.

Executive Assistant / Chair’s Assistant

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