layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Event Management Coordinator at Groundworks | LAYIQ

Event Planning and Execution
Plan, coordinate, and execute employee recognition events, national employee meetings, leadership summits, corporate events, training sessions, employee engagement activities, and other internal gatherings.
Manage event logistics, including venue selection, travel arrangements, lodging, accommodations, catering, audiovisual requirements, event materials, on-site setup, and presentations.
Develop and manage event agendas to ensure alignment with company objectives and key messages.
Provide on-site event support to promote smooth execution and a positive attendee experience.
Adapt plans and priorities as business and event needs change.
Stakeholder and Vendor Coordination
Collaborate with executive leadership and internal teams to define event needs, identify keynote speakers, and facilitate speaker participation.
Serve as the primary point of contact for venues, speakers, vendors, and service providers, ensuring expectations are understood and event requirements are met.
Coordinate across a multi-location organization to support regional and national events.
Budget and Administrative Management
Develop, maintain, and track event budgets, invoices, expenses, and related documentation in accordance with company guidelines.
Prepare detailed post-event budget reports to support management review and optimization of future events.
Manage multiple events, projects, priorities, and deadlines simultaneously with strong attention to detail.
Communications, Registration, and Brand Support
Create and distribute event communications, including invitations, registration information, agendas, presentations, event materials, and post-event follow-ups.
Promote event participation through appropriate internal and external communication channels to increase engagement.
Ensure event materials, presentations, communications, and branding are consistent, professional, and aligned with company standards.
Evaluation and Reporting
Gather participant feedback through surveys and assessments to evaluate event success and identify opportunities for improvement.
Prepare post-event reports summarizing outcomes, attendance, budget adherence, participant feedback, successes, and improvement opportunities.

Event Management Coordinator

Employer job description

Key Responsibilities

Qualifications

What We Provide

About this listing