layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Administrative Officer, Operations and Events at Northeastern University | LAYIQ

Office Operations & Facilities Management (35%)
Oversee the department’s day-to-day operations, ensuring efficient office administration, departmental communications, meeting logistics, and continuity of operations
Manage office and studio spaces, including facilities requests, capital improvement projects, keys and access, furniture, equipment, supply inventory, and space utilization
Coordinate with Facilities, Information Technology, Compliance, and Safety to maintain safe, functional, and technology-enabled departmental spaces
Oversee studio operations and maintenance, including scheduling, booking systems, and open studio hours
Administrative Support & Onboarding (25%)
Serve as the primary front-office contact for faculty, staff, students, visitors, and prospective students, providing exceptional customer service and resolving operational inquiries
Provide administrative support to Department Chairs, including calendar coordination, meeting logistics, committee administration, departmental communications, and operational reporting
Coordinate the onboarding of new faculty and staff, including workspace setup, technology, university systems access, and departmental orientation
Hire, train, schedule, and supervise student office assistants
Supervise four temporary non-student (TNS) Figure Models and three Work-Study Office Assistants
Event Management (20%)
Coordinate department and college events, including workshops, speaker series, award ceremonies, orientation, and department productions
Provide event support for year-end events, including commencement and student awards
Organize hotel, lunch, and dinner reservations for lectures and university guests
Archive and maintain records of event promotions and awards received
Distributed Shared Service Support (20%)
Collaborate with other Administrative Officers to develop standardized procedures and protocols for shared job functions to ensure consistency
Collaborate with other Administrative Officers to implement robust data management practices that ensure data accessibility and integrity, with a focus on office and space records
Collaborate with other Administrative Officers to create opportunities for cross-training on departmental practices, support Department Chairs, and promote broad efficiencies across the College
Collaborate with other Administrative Officers to provide office coverage during absences or scheduled paid time off (PTO)

Administrative Officer, Operations and Events

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