From Mercer University's posting. “We” and “our” refer to the employer.
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Job Title:
Senior Executive Assistant to Senior Vice President for University Marketing and to Chief of Staff
Department:
President's Office
College/Division:
General University
Primary Job Posting Location:
Macon, GA 31207
Additional Job Posting Locations:
(Other locations that this position could be based)
Job Details:
Mercer University is searching for a Senior Executive Assistant to Senior Vice President for University Marketing and to Chief of Staff on the Macon campus.
Our Mission
At Mercer University , we’re driven by a mission to inspire, educate, and empower through excellence in teaching, research, and community engagement. Our University Marketing team plays a vital role in amplifying Mercer’s story to the world – through campaigns, events, and partnerships that reflect our values and amplify our impact. Behind every successful initiative is a skilled professional who ensures the details are flawless and the strategy stays on track. That’s where you come in.
The Impact You'll Make
In this role, you will provide high-level administrative and operational support to the Senior Vice President for University Marketing and the Chief of Staff . You’ll be the trusted partner who keeps priorities aligned, budgets accurate, and projects moving forward. From managing marketing budgets to maintaining databases for advertising and event sponsorships, your work will directly influence the success of Mercer’s marketing initiatives and strategic partnerships.
What You'll Do
Manage and track the University Marketing budget and Office of the President budget, including processing invoices, reconciling expenses, and preparing monthly budget reports for leadership review.
Maintain and update databases for advertising placements, event sponsorships, and partnership agreements, ensuring accuracy and accessibility.
Coordinate logistics for marketing events, sponsorship activations, and university-wide initiatives, ensuring deadlines and deliverables are met.
Support the preparation of polished presentations, reports, and marketing performance summaries for the SVP and Chief of Staff.
Serve as the primary liaison for vendor communications, contracts, and renewals.
Support scheduling, meeting coordination, and follow-up actions for both the SVP for University Marketing and the Chief of Staff.
Assist with project tracking, ensuring campaigns and initiatives stay on time, within scope, and on budget.
What You'll Bring
A bachelor’s degree from an accredited college or university and at least one year of progressively responsible executive-level administrative support experience, preferably supporting senior leadership in marketing, communications, or higher education is required.
In place of a bachelor’s degree, an equivalent combination of education and directly related professional experience will be considered.
Strong budget management skills, with experience in expense tracking and reporting.
Proficiency in Microsoft Excel for data management, plus familiarity with CRM or marketing databases (e.g., Salesforce, HubSpot). Experience with Workday is a plus.
Exceptional organizational skills and attention to detail – you can juggle multiple priorities without missing a beat.
Strong written and verbal communication skills, with the ability to interact professionally with internal teams, faculty and external partners.
Ability to maintain confidentiality and exercise discretion in handling sensitive information.
A proactive, solutions-focused mindset – you anticipate needs before they arise.
Why You'll Love It Here
The opportunity to work closely with senior University leadership and contribute to high-visibility initiatives.
A collaborative, mission-driven marketing team that values both creativity and precision.
Opportunities to attend university events, community engagements, and industry conferences.
Join Us
If you’re ready to bring organization, efficiency, and a touch of creative problem-solving to a fast-moving, high-impact marketing environment, we’d love to hear from you. Send us your resume, cover letter talking about a time you helped a project or event succeed through your organizational skills, and list of 3 professional references with contact information.
Selection of the final candidate is contingent upon successful criminal background and credit checks.
About Mercer University
Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued.
Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.
Why Work at Mercer University
Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions , tuition waivers , paid vacation and sick leave , technology discounts, schedules that allow for work-life balance, and so much more!
At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.
For more information, please visit: https://hr.mercer.edu/prospective-employees/
Scheduled Weekly Hours:
40
Job Family:
Staff Clerical Non-exempt
EEO Statement:
EEO/Veteran/Disability
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