Compensation
Compensation Operations
Perform day-to-day compensation operations, such as entering, reviewing, and auditing overtime, compensatory time, call-back, and standby pay, determining eligibility based on standard requirements in personnel team SOPs and Nevada Administrative Code (NAC) guidelines.
Perform time and overtime data entry across Workday and TMA.
Conduct routine compensation and leave audits in Workday, TMA, and TimeClock Plus.
Monitor timekeeping systems for missing punches, unapproved hours, or unsubmitted timesheets, sending standardized deadline reminders to supervisors prior to payroll lockouts.
Perform preliminary checks on submitted overtime, shift differentials, call-back, and standby hours against approved schedules.
Research timecard discrepancies, gather historical timecard/leave logs, and coordinate corrections with the Personnel Technician 3, administrative assistants, supervisors, and the NSHE payroll office.
Receive and resolve employee complaints or questions falling within established guidelines, and assist with resolving non-standard issues under the guidance of the Personnel Technician 3.
Research & Reports
Compose documents and operational materials, including standard correspondence, memoranda, reports, charts, and other items supporting department and university operations.
Provide and explain basic information regarding applicable rules, regulations, guidelines, policies, and procedures.
Distribute materials to appropriate parties following established distribution lists or on an as-needed basis.
Run, clean, and format scheduled, pre-formatted system reports (including TimeClock Plus reports, TMA reports, Workday reports, student hourly reports, vacancy tracking data, upcoming probation evaluation dates, and mandatory training compliance logs).
Format extracted system data into standardized departmental tables, basic charts, or visual spreadsheets for review by Personnel Technician 3 and FM leadership.
Maintain digital distribution lists and master copies of departmental HR forms, memoranda templates, and correspondence letterheads.
Technical Transactions & Database Maintenance
Regularly audit active employee profiles in HR databases to ensure position title, merit increases, supervisory lines, cost centers, work locations, and related details remain accurate.
File hard-copy documentation, purge inactive employee personnel files according to NSHE records retention schedules, and prepare documents for secure shredding or long-term digital archiving.
Update databases with new hires, employee terminations, promotions, lateral position changes, and other personnel updates.
Recruitment, Onboarding & Offboarding Logistics
Provide full logistical support for onboarding, including scheduling sessions, setting up meeting rooms, and collecting/verifying required post-offer compliance documentation (e.g., state-required forms, direct deposit, confidentiality agreements).
Provide onboarding support and assist with or conduct new employee orientation sessions following established procedures in the absence of the Personnel Technician 3.
Coordinate offboarding logistics with Personnel Technician 3, supervisors, administrative assistants, departing employees, and Human Resources.
Distribute standard offboarding checklists to ensure required documentation is completed and university property (keys, laptops, badges) is returned and logged in accordance with records retention requirements.
General Operational Support
Perform related duties as assigned in support of personnel administration, compensation operations, recruitment, and departmental business functions.
Maintain strict confidentiality of personnel information and exercise sound judgment when handling sensitive employee records and data.
