Contract Administration I

What this Job Entails:

The Contracts Administrator I will ensure all contracts are executed both on the vendor and client side in a timely and accurate manner. The hire will also perform key quality reviews to reduce risk working in conjunction with other teams.

Scope:

• Applies company policies and procedures to resolve routine issues
• Works on problems of limited scope
• Receives detailed instructions

Your Roles and Responsibilities:

Process contracts according to client policies.

Assist in preparation of service termination processing via amendments.

Maintain an internal database with pertinent information, including legal documents.

Assist in preparation and revision of contracts that involve the purchase of sale of goods and services.

Handle the acquisition, distribution, and store of equipment and supplies.

Dispose of unclaimed property.

Assist in proposal planning and administration of contracts.

Prepare contract briefs and revisions summarizing contractual requirements and budgets.

Track authorizations and correspondence, maintaining detailed and organized files.

Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.

Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.

Perform closing activities as needed.

Track payments and deadlines.

Analyze and mitigate risk.

Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

• Bachelor’s degree (B.S/B.A) from four-college or university and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience
• Builds stable working relationships internally
• Follows standard practice and procedures when analyzing situations or data
• Fluent in English language
• High level of attention to detail
• Ability to interpret complex information
• Aptitude for technology and interest in learning/understanding systems & interpreting data
• Accustomed to data input at high level of accuracy
• Ability to manage high volumes and meeting deadlines
• Highly organized with ability to manage multiple projects/tasks at a time
• Customer aware/centric
• Excel knowledge (including pivot tables and v-lookups)
• Ability to work well in a team environment
• Independently motivated
• Understanding of how databases capture information
• Ability to work accurately with large data sets

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing
• Must have the ability to move from place to place within an office environment
• Must be able to use a computer
• Must have the ability to communicate effectively
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers