layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

26-27 School Year: Front Office Manager at DeKalb Brilliance Academy | LAYIQ

Serve as the face of the main office
Welcome families, scholars, staff, visitors, vendors, and community partners both in person and on the phone with warmth, professionalism, and care.
Serve as a primary point of contact for families who need support with attendance, dismissal, enrollment, records, and general school information.
Maintain a neat, calm, organized, and welcoming front office environment (including supplies, deliveries, lost & found, etc.)
Own daily attendance and dismissal systems
Oversee the daily student attendance process and ensure attendance is accurately reconciled in Infinite Campus each day, including making & documenting daily attendance calls to families, and filing/tracking excuse notes daily.
Prepare for and participate in weekly attendance team meetings (including coming with students who meet attendance triggers and ensure follow-up happens according to the attendance playbook).
Manage daily dismissal changes with accuracy, urgency, and strong attention to detail, ensuring the dismissal sheet is fully updated by 2:00 PM each day with absences, early releases, and any dismissal changes submitted by families.
Support safe and accurate student arrival, early checkout, and dismissal processes.
Maintain strong front office systems and student records
Maintain clear, accurate, and confidential records related to attendance, dismissal, family communication, and student information.
Support accurate student records management, including permanent file checklists; auditing student files at least quarterly.
Complete withdrawal and transfer processes using the school’s Scholar Withdrawal Checklist.
Organize and maintain tardy, early release, substitute, and visitor binders weekly.
Proactively identify gaps in office systems and help improve processes so daily operations run smoothly.
Support clear and timely family communication
Create, distribute, and track family communication materials, including flyers, permission slips, reminders, and school notices.
Create and distribute weekly family newsletter and other regular family communications.
Ensure family-facing communication is accurate, accessible, timely, and aligned to school expectations.
Coordinate field trips and student experiences
Plan and support field lessons aligned to humanities projects, executing at least one field trip per grade per semester.
Coordinate permission slips, rosters, transportation details, chaperone materials, and family communication.
Create and maintain field trip binders with all required documentation.
Partner with teachers, operations staff, and school leaders to ensure field trips are safe, organized, and mission-aligned.
Support the belief that scholars deserve rich, real-world learning experiences beyond the classroom.
Support enrollment and community engagement
Coordinate logistics for enrollment tabling events, open houses, community fairs, pop-ups, and other recruitment activities.
Help prepare and set up engaging DBA-branded materials for enrollment events, including flyers, banners, swag, and sign-up sheets.
Support regular tabling and community events during key enrollment seasons.
Help ensure the school remains fully enrolled and that application outreach reflects the families and demographics of the school’s community.
Contribute to a strong operations team
Meet regularly with the Operations Manager for strategic check-ins and support.
Proactively communicate when a system, deadline, or responsibility needs support.
Model DBA’s core values with staff, families, scholars, and partners.
Support a positive stakeholder experience for families, staff, visitors, and community members.
Other Duties
Fulfill additional responsibilities aligned with the needs of a growing founding school, as assigned

Experiences
High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
Minimum of two years prior experience in school operations, front office administration, family engagement or a related field required.
Minimum of two years experience working in fast-paced high-demand environment (school or similarly demanding).
Strong written and verbal communication skills.
Strong technology skills, including comfort with Google Workspace and student/family data systems (Google Sheets, Infinite Campus).
Ability to maintain confidentiality and handle sensitive student and family information with care.
Ability to work full-time, on-site, and maintain strong daily attendance and punctuality.
Bilingual candidates are strongly encouraged to apply.
All candidates are required to be able to meet the physical demands of the role (including standing and walking for extended periods of time and lifting heavy objects up to 40lbs)
Who Thrives at DeKalb Brilliance
DeKalb Brilliance Academy is a great fit for individuals who are: Purpose-driven: have deep reverence for the brilliance of our children and unwavering commitment to empowering our children to have impactful legacies in our communities
Community-minded: has ability work collaboratively with peers and manage up to improve the work of everyone around them
Emotionally intelligent: knows how to care for themselves, collaborate with others, use tools to regulate their emotions under stress, and approach difficult situations with others with empathy and compassion
Equity-minded: understand how specific behaviors, laws, and institutions limit the rights and freedoms of people and work with our community to take collective action to make our world fairer for everyone.
Strong project and time managers: has ability to adapt and persevere to deliver consistent and timely results to reach our goals
Have a founder’s mindset: is a creative problem solver, enjoys building from the ground up
This role is not for educators seeking comfort or predictability - it is for those who want to build something new, more just, and more powerful than what currently exists.

26-27 School Year: Front Office Manager

Employer job description

Responsibilities & duties (including but not limited to):

Requirements

Benefits

Compensation is based on 217-day calendar

Statement of Non-Discrimination:

About this listing