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TOMORROW HIRE
Fairfax, VA, US
Source: TOMORROW HIRE careers · View original posting
From TOMORROW HIRE's posting. “We” and “our” refer to the employer.
Full-Time, on-site in Fairfax, VA, US
Salary Range: $70,000.00 To $95,000.00 Annually
We are seeking a Contracts and Project Administrator to join our team supporting federal programs. This position provides contracts, financial, and project support, including financial tracking and reporting, subcontractor invoice review, travel expense review, funding oversight, and direct support to the Program Manager (PM).
The ideal candidate is organized, detail-oriented, and experienced in contracts, financial, and project support, with strong Microsoft Excel skills and the ability to manage financial, contractual, and administrative requirements in a fast-paced environment.
Contracts & Financial Support
Prepare and maintain recurring and ad hoc project financial reports and ensure reporting requirements are met.
Maintain financial tracking tools for contract funding, expenditures, commitments, and remaining balances, and alert the PM to potential funding issues.
Track labor, subcontractor, travel, and other direct cost (ODC) expenditures and support project accrual reporting.
Review subcontractor invoices and supporting documentation for accuracy, completeness, proper allocation, and compliance with contract requirements.
Review travel expense reports for accuracy and timely submission for payment.
Track project accounts payable and accounts receivable activity and support proper allocation of costs to applicable funding sources, cost codes, and expense categories.
Support the establishment and maintenance of project accounts and cost codes.
Assist employees and managers with electronic timekeeping submission and approval.
Project & Administrative Support
Provide day-to-day project and administrative support to the PM.
Develop and maintain Excel-based trackers, reports, logs, and management tools for financials, staffing, deliverables, and other project requirements.
Compile and analyze information for recurring and ad hoc reports.
Maintain accurate project files, records, and supporting documentation in SharePoint and other designated systems.
Coordinate meetings, prepare agendas, capture meeting minutes and action items, and track follow-up activities.
Assist with document preparation, formatting, proofreading, data entry, and quality-control reviews.
Coordinate with project personnel, subcontractors, corporate departments, and other stakeholders to support project requirements
Compensation
Range: $70,000 To $95,000 Annually
Travel
None.
Work Location / Schedule
Hybrid work schedule requiring three days per week in the office.
Our Client is an award-winning SBA Certified Woman-Owned Small Business and leading provider of innovative professional, technical, and enterprise IT services. Our client areas span national security, public safety, and healthcare markets.
Their commitment to quality and continuous process improvement is demonstrated by their ISO 9001, ISO 20000-1, and ISO 27001 registrations. They provide program life cycle support through a range of planning, design, implementation, management, and support services.
Our Client is certified by the Commonwealth of Virginia Department of Veterans Services as a Virginia Values Veterans (V3) Certified Employer and is an avid supporter of the men and women who have served our country.
They are an Equal Opportunity Employer.
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
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