Responsibilities
- *This is a hybrid role - you must be available to work in the office at least one day per week.
- Position Overview: The AP Disbursements Coordinator plays a pivotal role in managing end-to-end Accounts Payable payment cycles, cash requirement reporting, and vendor disbursements. Working closely with Treasury and Finance teams, this role ensures accurate, timely electronic payments, proper approvals, and compliance across healthcare facility operations.
Duties & Responsibilities:
Payment Processing & Disbursements:
Execute routine payment run cycles (ACH, Positive Pay, electronic payments, and paper checks) while ensuring accurate, timely vendor distributions.
Treasury & Cash Coordination:
Collaborate closely with Treasury, Finance, and facility managers to review open A/P, analyze monetary limits, and incorporate credit memos into payment selection files.
Vendor & Credit Management:
Resolve vendor payment inquiries and negotiate or escalate payments outside standard terms to prevent or release vendor credit holds.
Compliance & Approvals:
Verify that proper documentation and management approvals are secured for every payment cycle in accordance with corporate policies, IRS guidelines, and regulatory requirements.
Banking Operations:
Partner with Treasury, IT, and banking partners (e.g., TD Bank) to generate, transmit, and reconcile Positive Pay and ACH payment files.
Month-End & Financial Reporting:
Maintain Cash Requirements Reports and Check Registers, and assist Finance with month-end accruals, journal entries, and special projects as needed.
Requirements & Qualifications:
- Education: Associate degree in Accounting, Finance, or equivalent practical experience.
- Experience: 4+ years of dedicated Accounts Payable and Disbursements experience.
- Strong background working with Treasury functions and e-Payables processes.
- Healthcare Industry Experience: Prior AP experience within a healthcare facility or provider setting strongly preferred.
- Systems Experience: Hands-on experience with Infor/Lawson (required) and document imaging workflow systems (preferred).
Key Technical & Professional Skills:
Advanced Excel Proficiency:
Strong skills in formulas (including VLOOKUP, XLOOKUP), Pivot Tables, and financial data analysis.
In-depth understanding of accounting principles, vendor terms, and supply chain workflows.
High accuracy and speed in data entry and 10-key numeric input.
Exceptional attention to detail, organization, problem-solving, and written/verbal communication skills.
Qualifications
This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, or other forms of compensation that may be applicable to this job and it does not include the value of benefits.
At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
