Executive Assistant to Chief Medical Officer

Death is our only foe.

Immortals was founded by Bryan Johnson and Kate Tolo to build a new standard for human health and longevity.

We’re building Autonomous Health: a system that uses measurement, scientific evidence, and personalization to help people understand their bodies and make better decisions about their health. What began with Bryan becoming the most measured person in history is becoming a platform for everyone.

Immortals brings together biomarkers, longevity medicine, nutrition, prescriptions, wearables, and personalized protocols in one place, turning health data into clear, actionable decisions.

We’re a small, ambitious team building what we believe will become the new operating system for human health. We move quickly, think from first principles, care deeply about the quality of our work, and hold ourselves to an unusually high standard.

Our mission is simple: help billions of people live healthier lives for longer, and ultimately, Don’t Die.

We're seeking an exceptionally organized and proactive Executive Assistant to support the Chief Medical Officer at Immortals. This is a strategic support role requiring discretion, clinical savvy, and the ability to operate autonomously across email, scheduling, physician licensing, care operations, and cross-functional projects. You'll be the connective tissue between the CMO's strategic priorities and the day-to-day execution needed to make them happen in a fast-moving startup environment.

Requirements

Position Responsibilities:

Email & Communication Management:

Inbox triage & filtering: Manage the CMO's email volume across multiple platforms (Gmail, Slack, Teams); categorize by urgency and domain; identify patterns and flag strategic items that need immediate attention

• Draft & respond: Compose responses on behalf of the CMO for routine matters; escalate nuanced or high-stakes messages for CMO sign-off
• Meeting request coordination: Parse incoming meeting requests, check calendar availability, coordinate scheduling across Zoom, Google Calendar, and other platforms
• Message integration: Synthesize meeting feedback, action items, and decisions across email, Slack, and in-person conversations; create rundowns for follow-up

Calendar, Meeting Prep & Travel Management:

Strategic calendar ownership: Maintain CMO's calendar; block focus time for strategic work; ensure no meeting overload; proactively manage competing requests

Executive briefing materials: Pull together data, market context, competitive intel, and internal metrics before board meetings, investor calls, and partner meetings; create one-pagers and executive summaries

• Meeting notes & follow-up: Capture action items in meetings (or listen to recordings); create follow-up summaries; track who owns what and flag missed deadlines
• Travel coordination: Book flights, hotels, ground transportation; manage expense reports; coordinate logistics for conferences, physician education events, and site visits
• Stakeholder relationship tracking: Maintain records of key relationships (board members, investors, clinical partners, vendors); flag relationship maintenance opportunities

Physician Licensure & Credentialing:

Work on physician groups and coordinate with the licensure company to ensure all physicians across the company have their licensure documentation completed and turned in

Patient Scheduling & Care Operations Coordination:

• Care team liaison: Be the primary point of contact between the CMO and the care coordination team; relay scheduling needs, availability changes, and priority updates
• Patient scheduling: Schedule patient appointments; coordinate calendar between the CMO's clinical and administrative time blocks
• Triage & escalation: Monitor the patient flow; flag urgent cases, complex scheduling challenges, or bottlenecks that need the CMO's input early
• Operational insight: Stay visible to care operations so you understand workflow, blockers, and opportunities to improve coordination

Care coordination integration: Attend relevant team standups or sync meetings to maintain visibility; ensure the CMO is looped into operational changes that affect their schedule or patient care priorities

Supporting Medical Director and CMO with coordination of education for providers and concierge team:

• Physician education scheduling: Coordinate and schedule education sessions between the CMO and Dr. Damon Forbes; manage logistics and participant registration
• Project coordination: Track ongoing initiatives involving the CMO; manage timelines, action items, and cross-functional dependencies
• Team communication: Help the CMO communicate priorities to clinical, operations, and administrative teams; coordinate recurring syncs and check-ins

Basic Qualifications:

• Organizational excellence: Manage multiple competing priorities; strong systems thinking; comfort with ambiguity in a startup
• Discretion & judgment: Handle sensitive clinical, business, and personnel information; make judgment calls on what needs immediate escalation
• Communication: Clear, concise writing; diplomatic communication with clinical staff, board members, and external partners
• Technical fluency: Comfortable with Gmail, Google Calendar, Slack, and cloud-based tools; quick to learn new platforms
• Autonomy: Thrive working independently; minimal hand-holding; able to anticipate needs and solve problems without constant direction
• Helpful to have healthcare or startup experience: Familiarity with healthcare operations, startup dynamics, and/or CMO/executive support roles strongly preferred
• Intellectual curiosity: Interest in learning the business, staying informed on industry trends, and understanding the clinical context behind the work

Preferred Skills:

• Experience as an executive assistant
• Background in coordination, or licensing/credentialing
• Familiarity with physician regulatory requirements and licensing workflows
• Experience in early-stage startup environments