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Washington University in St Louis
Washington University Medical Campus; Taylor Avenue Building
Source: Washington University in St Louis careers · View original posting
From Washington University in St Louis's posting. “We” and “our” refer to the employer.
Location
SAINT LOUIS, MO 63110

 Scheduled Hours
40
Position Summary
Provides general administrative project and/or program support for department or program areas.
Job Description
Administrative systems and records: Maintains administrative records and tracking tools and assists with purchasing, invoices, reimbursements, and other department systems as needed.
Clinical Trials Unit support: Coordinates and performs administrative and operational tasks supporting daily CTU activities, including scheduling and participant support, referral and intake tracking, recruitment materials and mailings, document preparation, exam room readiness and turnover, office and supply coordination, routine equipment and temperature monitoring and documentation, and other administrative follow-up.
Memory Diagnostic Center support: Provides administrative support to the Director of the Knight ADRC Memory Diagnostic Center, including scheduling, meeting coordination, calendar support, communications, and general clinic/program needs.
Memory and Aging Section support: Provides administrative support to the Section Head, including scheduling, meeting coordination, calendar support, communications, and general office/program needs.
Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
Performs other duties as assigned.
Normal office environment
Ability to travel to various on- and off-campus locations
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
High school diploma or equivalent high school certification or combination of education and/or experience.
No specific certification/professional license is required for this position.
Administrative (2 Years)
Not Applicable
A driver's license is not required for this position.
More About This Job
Compensation
$19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ .
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
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