layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Assistant Director, Programs and Events at University of Chicago | LAYIQ

Develops and implements annual program and event strategies aligned with CAAI's mission and priorities.
Leads the planning, execution, and evaluation of all CAAI programs and events, providing strategic oversight of budgets, logistics, resource allocation, and operational effectiveness.
Develops and manages relationships with external vendors, negotiates service agreements and ensuring alignment with program objectives, budget parameters, and institutional standards.
Oversees event registration and attendee engagement systems, leveraging Eventbrite, Airtable, and related platforms to support data-driven decision-making and program assessment.
Manages the annual CAAI programming calendar, coordinating with faculty, staff, and institutional partners to ensure effective planning, communication, and execution of initiatives.
Serves as the operational lead for CAAI events, providing direction to student employees and interns, ensuring successful program delivery, and assessing outcomes through attendance and post-event reporting.
Directs speaker engagement and logistics for CAAI programming, managing communications, travel arrangements, budget considerations, and overall speaker experience from confirmation through program completion.
Administers and monitors program budgets, tracks expenditures, forecasts resource needs, and ensures compliance with institutional financial policies while supporting effective stewardship of funds.
Manages the AI Workshop seminar series, overseeing scheduling, stakeholder communications, speaker coordination, and ongoing operational effectiveness throughout the academic year.
Partners with communications and marketing stakeholders to develop and execute promotional strategies for CAAI programming, ensuring consistent messaging and alignment with organizational objectives.
Represents CAAI in cross-functional planning efforts and collaborates with senior leaders, faculty, and external partners.
Creates and oversees development of event branding, promotional materials, and visual assets that strengthen program visibility and maintain compliance with Booth brand standards.
Analyzes program metrics and participant feedback to inform continuous improvement and future programming decisions.
Identifies opportunities to enhance operational effectiveness by developing, documenting, and implementing process improvements related to event management, financial administration, stakeholder engagement, and program operations.
Plans and schedules events, programs, and outreach. Coordinates event-day logistics, and performs other routine assignments with guidance from others.
Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others.
Performs other related work as needed.

Education: Bachelor's degree.
Experience: A minimum four years of experience in event coordination, program administration, or a related field.
Higher education experience.
Processing reimbursements or managing event-related expenses.
Developing and documenting operational processes.
Technical Skills or Knowledge: Hands-on experience with event registration platforms such as Eventbrite or Airtable.
Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
Willingness to learn and optimize processes using approved AI tooling (Claude Enterprise).
Proficiency with Canva or comparable design tools for event graphics and promotional materials as well as familiarity with website content management systems.
Preferred Competencies
Outstanding verbal, written, and presentation skills, as well as organizational skills and attention to detail.
Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes.
Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty, speakers, vendors, and corporate contacts across in-person, email, and phone communication.
Professional demeanor, including tact, discretion, and a customer service-oriented approach.
Working Conditions
This position is currently expected to work a minimum three days per week in the office.
Flexibility to work occasionally early mornings, evenings, and weekends for CAAI events, with increased frequency during the AI Enablement Summer Institute in August.
Application Documents
Resume/CV (required)
Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Communications
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type

Assistant Director, Programs and Events

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