layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Administrative Operations Manager at Northeastern University | LAYIQ

CTBP and CIRCS Operations Management
Oversee daily operations of CTBP and CIRCS, including project coordination, staff direction, office and space management, and issuance of ID badges
Manage operational needs, including office supplies, shared spaces, and logistical support for meetings and special events
Administer the NSF-funded CTBP Summer Undergraduate Research Program
Administer the NSF-funded Physics of Living Systems Graduate Student Network, including coordination of annual meetings and workshops at domestic and international locations.
Direct staff in the development and maintenance of administrative systems and workflows to improve operational efficiency
Coordinate Center seminar series, including speaker invitations, scheduling, publicity, travel arrangements, and reimbursements
Maintain and update Center websites, including event and announcement postings
Supervise review and reconciliation of monthly, quarterly, and annual financial transactions in compliance with University policies
Research Administration
Lead grant proposal preparation, budgeting, and administration for National Science Foundation (NSF), National Institutes of Health (NIH), Department of Energy (DOE), National Aeronautics and Space Administration (NASA), and private foundation proposals supporting the Directors of CTBP and CIRCS
Prepare and coordinate proposal components, including curricula vitae (CVs), current and pending support documentation, and conflict of interest disclosures
Partner with the Office of Research Administration on proposal submissions and award setup activities
Manage incoming and outgoing subawards, including invoicing, data transfer agreements, and coordination with collaborating institutions
Research Finance
Coordinate with the Office of Research Finance on financial reporting and award closeout activities for the Directors of CTBP and CIRCS
Serve as a resource to faculty regarding sponsor requirements and University policies related to research finance
Communicate policy updates and changes as needed
Oversee grant financial management activities, including budgeting, forecasting, and expenditure monitoring
Manage purchasing and allocation of computing equipment
Prepare purchase orders and review, reconcile, and approve expense and travel reports

Administrative Operations Manager

Employer job description

About the Opportunity

About the Center for Theoretical Biological Physics

About the Center for Interdisciplinary Research on Complex Systems

Key Responsibilities and Accountabilities

Minimum Qualifications

Compensation Grade/Pay Type:

Expected Hiring Range:

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