layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Administrative Assistant III, Auxiliary Services at Wesleyan University | LAYIQ

Provide day-to-day administrative and operational support across Auxiliary Services program areas, including support for contracted service partners such as Bon Appetit and RJ Julia.
Serve as a point of contact for students, faculty, staff, visitors, contractors and other constituents by phone, email and in-person; respond to routine inquiries and appropriately direct more complex requests.
Coordinate day-to-day office operations, including monitoring and ordering supplies, maintaining inventory, and supporting procurement activities.
Provide frontline support for office equipment (e.g., printers), including basic troubleshooting, assessing issues, and coordinating service or repair when needed.
Submit, monitor, and follow up on facilities-related work orders with Physical Plant, ensuring timely resolution through clear, professional communication and coordination; prioritize requests effectively, track progress, communicate status and resolution to internal stakeholders and service partners.
Maintain accurate records and documentation and perform administrative and operational workflows in Workday and related systems to support efficient day-to-day operations.
Perform budget processing and reporting, including processing vouchers, invoices, staff purchasing card transactions for multiple department accounts; assist Director with budget reviews, billing, forecasting and annual budget reallocation within Workday financial system.
Prepare weekly facility billing and internal catering billing reports.
Monitor and respond to WesCard replacement ID requests; create replacement identification cards for faculty, staff, students, and contractors; and maintain accurate replacement card information in Transact.
Support WesCard Services Manager during peak times at the beginning and ending of each semester.
Support the Events and Conferences team including monitoring the EMS Reservations email inbox; scheduling all no-needs events and information tables, consulting with Events and Conferences team on complex reservation and conference requests.
Process Middletown Cash, conference deposits and payments and vendor check deposits through Workday.
Process and monitor weekly submissions of all student time sheets.
Other duties as assigned.
This is an on-campus position.

Experience in a higher education environment.
Familiarity with Event Management Software (EMS) scheduling package and financial systems. (e.g., Workday)
Experience supporting events, meetings, or donor/constituent engagement activities.
Experience working in a cross-trained or team-based administrative support model.
Position is open until filled. For full consideration, please apply by October 11, 2026 when first review of applications will begin.
Compensation: $27.87-$29.87
Work Location: On Campus
All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.
Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.
Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html .
Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html
Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.
Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html .

Administrative Assistant III, Auxiliary Services

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Responsibilities include:

Minimum Qualifications

Preferred Qualifications

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