layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

Meetings and Events Senior Project Co-ordinator at Emota | LAYIQ

Attendee and Event Management: · Manage smaller-scale events, independently, or with support of Meeting and Events Project Co-ordinator(s)
· Create event websites, including collation and inputting of attendee information and generation of reports
· Support with the selection of venues and production of event proposals
· Manage attendee communications and associated timelines
· Ensure that project trackers and the team overall is up to date with all aspects of attendee arrangements throughout the course of the event
· Produce signage, badges, on-site manuals and other event collateral
· Co-ordinate the ordering and shipping of on-site equipment
Budget Management: · Work with Project Managers and Operations Finance Partners to set-up, manage and reconcile project budgets promptly and align with company processes (including supplier invoice management)
· Manage supplier partners for smaller type events
· Deliver financial aspects of events following company processes
· With support from Operations Finance Partners, assist with identification and documentation of any cost avoidance / saving measures
· Ensure compliance spend data is collated following company procedures working in collaboration with audit teams
· Help with scope management
Client Liaison: · Be the primary contact for clients on smaller events, leading communications to ensure expectations are met
· Set-up and maintain client files from confirmation of event to completion and evaluation
· Help with selection of venues and production of event proposals
· Identify any opportunities for growth and bring in Director of Events and Client Engagement Director
· Be a subject matter expert for client processes to guide and support colleagues across the account
General: · Be an ambassador for the agency
· To work with appropriate teams to ensure the delivery of client measurables
· Display an understanding of compliance, including PhRMA guidelines, when working with healthcare clients
· Understand, apply and promote our mission, vision and values
· Comply with all company and client procedures
· To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

Meetings and Events Senior Project Co-ordinator

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