layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

LAYIQ - Executive Assistant at Powerhouse Arts

Provide high-level administrative support to the President and Sr. Vice President with daily administrative duties.
Manage complex calendars, scheduling meetings, appointments, and complex and detailed travel arrangements and itineraries, while proactively identifying and addressing scheduling conflicts.
Participate in planning meetings with the President and liaise with other staff, gathering and sharing information on behalf of and with the President, taking notes, and tracking follow-up action items and staff assignments
Field all internal and external requests for meetings with the President and Vice President.
Coordinate board meetings, draft agendas, prepare presentations, and ensure the President and Vice President are prepared with relevant material and information in advance of meetings.
Maintain President’s contacts and update institutional databases; ensure regular upkeep of information, including data clean-up, address updates, and other data entry as necessary.
Assist with Executive and board projects, including preparing presentations for meetings, speaking engagements, and other meeting materials.
When needed and appropriate, facilitate sharing of materials between staff and other departments.
Handle administrative details independently, while exercising good judgment in keeping the President and team members adequately informed.
On special occasions order lunch for guests of the executive team, ensuring conference rooms are ready for guest with refreshments
Greets guests of the leadership team, escorting them to meeting locations
Gives tours of the workshops and event spaces to guests, as needed
Support exhibitions team with admin support, including preparing loan letters, maintaining exhibition checklists, and coordinating correspondence with artists and external partners.
Coordinate and manage business card orders, as needed
Manage special projects as assigned by the executive team
Board Liaison: Act as main liaison for board members, facilitating organization of quarterly meeting scheduling, and communicating special board member details and needs to President and Development Director
Provide administrative and strategic support regarding Board matters; schedule and attend all Board Meetings, prepare minutes and agendas, note and track follow-up action items.
Maintain accurate and up-to-date records of board items and data; edit narratives explaining the scope of work of Board Resolutions.
Maintain discretion and confidentiality regarding all Board and Executive Committee Members.
Establish excellent working relationships with the Chairman and Members of the Board of Directors in verbal, written, and electronic correspondence

Executive Assistant

Employer job description

Responsibilities include, but are not limited to:

Qualifications

Compensation & Benefits:

Equal opportunity and accommodations

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