The Administrative Coordinator II coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.
Essential Duties/Tasks:
Administrative Support
Assists staff with sharing and storage of essential team documents.
Maintain office supplies and equipment.
Apply, interpret, and communicate university policies and procedures.
Attends meetings or committees on behalf of supervisor.
May coordinate travel arrangements and prepares itineraries.
Plans and coordinates meetings, seminars, and other special events.
Coordinates the maintenance of office supplies and equipment.
Makes recommendations for process improvements, administrative changes, office enhancements or new initiatives.
Office Management
Provide administrative support to the Athletics IT staff.
Serve as one of the first line of contact for staff seeking help, managing inquiries via phone, text, and office-wide email accounts.
Maintain open communication lines between office staff, student employees, customers and other University offices.
Communications
Composes correspondence and assists in the preparation of reports, publications, and presentations, including editing and proofreading.
Assists with incident response and notifications.
Liaison
Serves as liaison to campus offices regarding telecommunications, equipment inventory, invoices, etc.
Serves as contact person and liaison with building manager regarding any office repairs, security, and other facility/space concerns.
Attends meetings or committees on behalf of supervisor.
Screens and refer questions from parents, students, and other visitors, making referrals to university offices as needed.
Supervision
Provide training and direct supervision of student workers when direct supervisors are not present.
Assists with maintenance of event schedules and staffing.
Compliance
Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules and regulations.
Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality and other areas as deemed appropriate.
Maintains awareness of and supports the initiatives of the Athletics Department.
Other Duties
Performs other duties as assigned.
What you need to know
Salary Range: $47,500 - $51,000* annually
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Other Factors: This role is onsite in College Station, TX
Required Education and Experience
Bachelor’s degree or equivalent combination of education and experience
Three years of experience in office administration.
Preferred Qualifications:
Experience applying strong interpersonal skills in team-based and customer-facing environments
*Compensation is based on the analyses of the above qualifications during the recruitment process.
Required Special Knowledge, Skills, and Abilities: Working knowledge of spreadsheet, presentation, and word processing software programs.
Ability to plan and organize effectively.
Ability to multi-task and work cooperatively with others.
Excellent verbal and written communication skills
Strong interpersonal skills and ability to work collaboratively
Ability to work collaboratively
Other Requirements and Factors:
This role may require working outside of standard office hours, including evenings, weekends, and holidays, to support the demands of technology services and ensure the seamless operation of essential systems.
This position is security sensitive.
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
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