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Washington University in St Louis
Washington University Medical Campus; Steven & Susan Lipstein BJC Institute of Health
Source: Washington University in St Louis careers · View original posting
From Washington University in St Louis's posting. “We” and “our” refer to the employer.
Location
SAINT LOUIS, MO 63110

 Scheduled Hours
40
Position Summary
Provide administrative assistance in the Department of Pathology & Immunology.
Job Description
Provides administrative assistance to the department. Performs all job functions such as scheduling meetings, composing a variety of materials, including confidential reports and correspondence, managing files; taking phone messages and handling those deemed appropriate, researching topics as needed.
Coordinates and develops data using institutional knowledge of department and university content for special reports/projects; events on either university cycles or upon manager’s request; prepares agendas, travel plans, documents, and transcription related to meetings and/or conferences; writes summaries and reports.
Assists in preparing contracts, presentations and legal documents. Creates and prepares PowerPoint reports, Excel financial worksheets and contracts.
Plans, coordinates, and manages events and programming for the department.
Receives and screens telephone calls, answers specific questions and takes accurate messages. Responds to and resolves administrative problems, tasks, questions and inquiries on behalf of the department.
Maintains administrative files for the department. Assists with special ongoing at the request of supervisor or as they arise.
Maintains an exceptional level of accuracy and attention to detail across all administrative tasks, documentation, and departmental processes.
Utilizes strong organizational and task-prioritization strategies to optimize daily workflows and keep long-term projects on schedule.
Manages multiple competing priorities simultaneously, effectively balancing tight deadlines while upholding the organization's high-quality standards.
Provides professional, highly adaptable support to leaders, faculty, and trainees, tailoring communication and assistance to align with diverse working styles and preferences.
Demonstrates resilience and composure under pressure, maintaining a solutions-oriented approach when navigating unexpected challenges or fast-paced situations.
Takes full ownership of assigned initiatives, executing tasks reliably from inception to completion with consistent, high-quality follow-through.
Performs other duties as assigned.
Normal office environment.
Ability to travel to various on- and off-campus locations.
Typically working at desk or table.
Repetitive wrist, hand or finger movement.
Occasional lifting (25 lbs. or less).
Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
High school diploma or equivalent high school certification or combination of education and/or experience.
No specific certification/professional license is required for this position.
Relevant Experience (3 Years)
Not Applicable
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Compensation
$21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ .
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
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