layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

LAYIQ - Executive Assistant II at Texas A&M University System

Experience independently managing confidential information, exercising sound judgment, and coordinating administrative operations in a fast-paced, customer-focused environment.
Experience providing executive-level administrative support to senior leaders in a higher education, academic, nonprofit, government, or similarly complex organizational environment.
Experience managing complex calendars, coordinating meetings and events, arranging travel, preparing expense reports, and using enterprise administrative systems such as Emburse, AggieBuy, payment-card platforms, or comparable systems.
Knowledge, Skills, and Abilities
Ability to multitask and work cooperatively with others.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
Interpersonal and communication skills.
Planning and organization skills.
Proficiency with TAMU systems, including payment card management, travel system.
Ability to balance competing priorities across senior leaders.
Essential Duties/Tasks
Leadership Support
Serves as the principal administrative and executive assistant to the Senior Associate Dean and the Associate Dean for Research and Scholarship.
Manages calendar scheduling, meeting prioritization, and coordination with internal and external stakeholders.
Prepares materials, tracks action items, and follows up on deadlines tied to strategic initiatives.
Makes travel arrangements and processes expense reports.
Prepares and tracks non-travel expense reports.
Serves as a point of contact and facilitates effective communication between leadership, faculty members, researchers, PhD students, and other stakeholders.
Interprets and communicates university policies and procedures, resolving complex administrative issues independently.
Supports execution of special projects and initiatives.
Dean’s Office Coordination
Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. Develops administrative objectives and strategies and makes recommendations for improvements.
Calendar Management and Meeting Coordination: Efficiently manages calendar coordination, schedules appointments, coordinates meetings and events, and handles calendar conflicts for the Dean’s Office Shared calendars.
Greets and assists visitors to the Dean’s Suite; monitors and manages access to suite areas by directing visitors appropriately, confirming staff availability, and ensuring a professional, welcoming, and orderly environment.
Responsible for collecting information in support of the college newsletter, Mays Monthly.
Runs errands and provides copying and scanning support as needed.
Supervises Dean’s Office student workers.
Event Coordination
Coordinates logistics for high-level meetings, faculty engagements, events and travel.
Supports programming, awards, events and faculty processes.
Plans and coordinates meetings, seminars, and other events within the Office of the Dean.
Includes catering orders, awards orders, logistical oversight, technology setup and support, and preparing itineraries.
Inventory Management
Manages office supplies, swag and drink inventories for the Office of the Dean, including ordering as needed.
Procures office supplies through AggieBuy, maintains appropriate inventory levels, and ensures cost effective purchases.
Coordinates office records retention and maintains office references and resources materials.
Scheduling
Assists the Director of Learning Environments with managing the Mays events center requests and calendars.
Who We Are
Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is building a better future through business. To fulfill this vision, our mission is developing leaders of character who make a positive difference in the communities where they live, work, and serve.
Why Texas A&M University?

Executive Assistant II

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