layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

LAYIQ - Business Partner at Schmidt Entities, Los Angeles, CA

● Serve as one of the core group of executive assistants, rotating through different responsibilities to liaise with all teams and interlocutors to manage scheduling needs, balancing urgency, long-term priorities, and alignment across entities and efforts.
● Drive communications on behalf of the executive support team, managing incoming requests and interfacing with high-level external partners, institutions, and networks.
● Lead coordination and logistics for key meetings, speaking engagements, and events, ensuring briefings, prep, and follow-ups are executed seamlessly.
● Own the travel experience end-to-end: coordinating complex global itineraries, contingencies, and advance planning across jurisdictions.
● Collaborate across teams to share information and align schedules and goals.
Administrative & Office Operations
● Provide comprehensive administrative and executive assistance to the West Hollywood-based team, including processing expense reimbursements.
● Manage essential office operations and document administration, including manual and network file maintenance, scanning, photocopying, monitoring team email inboxes for contracts/notices, and performing data entry.
● Prepare, format, and redline contracts, filings, memoranda, and correspondence.
● Provide back-up support for general office functions (e.g., mail processing, greeting guests, coordinating office space for visitors) and the planning/logistics of in-office and offsite special events.
Operational Excellence
● At times, go in advance or travel with the principal to support on-site at events and engagements, coordinating with security, communications, local interlocutors, and others.
● Build systems and workflows to ensure smooth coordination of logistics, recurring briefings, document preparation, and knowledge transfer.
● Identify and implement process improvements that enhance efficiency and responsiveness across the team.
● Be a thought partner: proactively anticipate needs, identify opportunities for improvement, work with colleagues, and handle emerging challenges with minimal guidance.
High-Impact Execution
● Navigate ambiguity and break down complex challenges into actionable steps.
● Manage competing priorities with grace, making smart decisions on what gets done, delegated, or deferred.
● Take ownership of follow-through, ensuring that nothing falls through the cracks, from last-minute changes to mission-critical deliverables.
● Other duties as assigned.
Knowledge, Skills, and Abilities: ● Entrepreneurial Drive & Hustle: Self-starter who operates with speed, ownership, and enthusiasm in dynamic, evolving environments.
● Growth Mindset: Open-minded, intellectually curious, and receptive to feedback. Seeks growth, welcomes coaching, and strives for constant improvement.
● Communication Excellence: Outstanding written and verbal communication skills; able to simplify and synthesize complex information for diverse audiences.
● Collaborative Excellence: Proven ability to work effectively both independently and as part of a team at all levels, with strong attention to detail.
● Professional Experience: 5+ years of executive administrative experience in demanding, fast-paced office environments with demonstrated track record of high-impact execution in high-stakes, fast-moving settings.
● Technological Competence: Highly proficient with Google Workspace (Docs, Sheets, Drive), Litera Compare, productivity tools, and modern office systems.
Requirements: ● Maintain the highest level of ethics, integrity, and confidential discretion
● Have a bachelor's degree
● Be flexible to work whatever hours necessary, on a rotating schedule, to provide support across time zones as needed
● Be based in the West Hollywood Los Angeles office for a standard work week, with flexibility, and be able to travel regularly and on short notice within the United States and abroad

Business Partner

Employer job description

The Role

Key Responsibilities: Executive & Strategic Support

About this listing

Listing check

Similar jobs

Similar jobs