layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

LAYIQ - Administration Officer at GiveDirectly

Office administration and facilities.
Run daily office operations: opening and closing, supplies, utilities, internet and other services.
Monitor stock levels of office supplies and raise purchase requisitions to the Office and Procurement Associate on time.
Handle equipment repairs and maintenance for the country office and all field offices: keep a fault log, arrange repairs (through the procurement process for any repair above the petty cash limit), confirm work is completed before payment, and follow up until every reported issue is resolved.
Support the Office and Procurement Associate in identifying and setting up field offices, including site visits, listing furnishing and equipment needs, and coordinating set-up logistics
Monitor office cleaning daily: check that all areas are cleaned to standard against the cleaning schedule and checklist, make sure cleaning supplies are available, and report issues to the Office and Procurement Associate.
Coordinate day-to-day schedules for catering staff.
Manage reception: visitors log, mail, couriers and phone enquiries.
File documents in G-Drive in line with GiveDirectly's filing rules.
Organise logistics for training, meetings and office events.
Support external relations work by printing, photocopying, scanning and binding documents and materials for meetings, official submissions and events
Coordinate with field Administrative Officers and focal points to collect their monthly office supplies budgets and requirements, and ensure supplies for all offices are replenished on time.
Travel and logistics
Book staff and partner travel and accommodation through approved providers, and keep the travel tracker up to date.
Ensure vehicle pre-checks are conducted before each travel
Coordinate transport for staff and materials to field locations as needed.
Run official errands: deliver and collect documents, and follow up on submissions, registrations, permits and licences. Keep a log of what was submitted and collected, and when.
Receipt of goods and handover
Receive goods and services delivered against approved purchase orders. Inspect quantity and quality with the requester and sign the Goods Received Note (GRN).
Report short, damaged or non-conforming deliveries to the Associate straight away.
Hand over received items promptly to the Office and Procurement Associate (asset custodian) using a signed handover note, and keep a copy.
Keep a log of all
GRNs and handover notes so receipts can be reconciled to the asset register and store records.
Act as independent counter, with Associate, in monthly stock counts of office consumables.
Security support
Make sure staff and visitors follow office entry procedures, and check guard logs daily.
Report security incidents and concerns promptly to the security focal point or office and Procurement Associate
Qualities We're Hiring For
An individual with: Strong respect for recipient dignity, conflict sensitivity, discretion, and integrity.
A commitment to maximising GiveDirectly's impact by building strong, trusted, and respectful relationships with communities and local leaders.
A strong sense of ownership and sound judgment in representing GD at the Community level, including the ability to recognise when to escalate.
A collaborative approach and willingness to work in a fast-paced, field-based team environment.

Bachelor's degree in Business Administration,Procurement and Logistics, or a related field.
3 years of experience in office administration, preferably in an NGO or similar organisation.
Experience handling petty cash and keeping accurate records.
Working knowledge of Google Workspace and MS Office (especially spreadsheets).
Good organisation skills and attention to detail; able to manage several tasks to deadline.
Strong integrity and respect for confidentiality.
Good written and spoken English.
Comfortable with direct, candid feedback and willing to learn and grow.
Willing to travel within Uganda.
This is a fixed term (1 year, renewable subject to funding) contract
Working at GiveDirectly
GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.
Flagging for US applicants: We invite you to "
Know Your Rights
" as an applicant.
Commitment to Safeguarding
As a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme
, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.
These efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.
**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing, reporting, or responding to any form of abuse or exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**
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Administration Officer

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