Accounts Payable Specialist

Job Description

Time Type :

Full time

Role Details :

Job Summary:

The Accounts Payable Specialist will be responsible for accurately processing and recording invoices, ensuring timely payments to vendors, reconciling vendor statement transactions, and researching discrepancies.

Supervisory Responsibilities:

None

Duties/Responsibilities:

Receives, reviews, and processes a high volume of invoices accurately and efficiently in an ERP setting using pre-defined general ledgers, and distinguishes expense invoices from asset capitalization invoices.

Ensures timely and accurate payments to vendors by verifying invoices and obtaining proper approvals for invoice payment processing to occur.

Maintains vendor records, professionally communicates with vendors regarding payment inquiries or discrepancies, and reconciles complex vendor statements.

Reconciles Accounts Payable transactions to vendor statements, identifies payment misapplication, monitors accounts to ensure payments are up to date, and researches/resolves any discrepancies.

Assists in month-end closing activities, including preparing accruals, and generating reports as needed to assist our accounting team.

Ensures compliance with company policies, procedures, and relevant regulations governing accounts payable processes.

Identifies opportunities for process improvements and efficiency enhancements within the accounts payable function.

Generates reports and provides analysis related to accounts payable metrics, trends, and performance indicators.

Professionally collaborates with other departments, such as purchasing, receiving, and accounting, to resolve issues and streamline processes.

Attends team meetings and company training sessions as required.

Performs other related duties as assigned.

Required Skills/Abilities:

Proficient with Microsoft Office Suite or related software.

Strong analytical and problem-solving skills.

Excellent attention to detail and accuracy.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Effective communication skills, both verbal and written.

Education/Experience

High School diploma or GED is required; an associate’s degree in business is preferred.

Proven experience (2+ years) working in accounts payable or a similar role.

Familiarity with Generally Accepted Accounting Principles and Accounting Regulations.

Experience with Enterprise Resource Planning systems such as Workday™ is a plus.

Experience with content management solutions such as IBM Content Manager™ a plus.

Certified Accounts Payable Associate (CAPA) or Certified Accounts Payable Professional (CAPP) is desirable.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Standard office hours, with occasional overtime during month-end or peak periods.

Must be able to occasionally lift up to 25 pounds at times.

I have read the above job description and can perform the essential functions of the position with or without reasonable accommodation.