From Owlchemy Labs's posting. “We” and “our” refer to the employer.
This is a hybrid-position local to Austin, Texas, United States
Job Summary: Owls in this role will provide administrative support for the Operations management team. This role will also use organizational and/or business operations skills to support Owners on various Owlchemy projects and events.
This is a full-time, hybrid, 40-hours per week position. Core hours of work are Monday through Friday, 10:00 a.m. to 4:00 p.m. CT. This position will be approximately 50% travel local to Austin, TX. Aspects of this position will include picking up and making deliveries around the Austin, TX area as well as handling duties at the Owlchemy Studio in Austin, TX.
Responsibilities:
Assist with operations management including inventory, travel arrangements, convention and conference scheduling, calendar scheduling, purchasing, shipping, collecting daily mail, picking up/making deliveries, various other documentation collection and organization
Assist with facilities management and maintenance, including overseeing vendor/visitor needs and access at the Owlchemy Headquarters
Event/Programs support which may include coordinating or picking up supplies for game nights, company dinners, field trips, owl awards, gifts, and swag
Provide occasional project support to Biz Ops, HR teams with onsite activities, company-wide presentations, trainings, and operations-based assessments (e.g., training platform utilization, hardware/computer cost assessments)
Maintain/update databases and documentation of company-wide or team-specific processes and best practices
Utilize Owlchemy software (Notion, Jira, Google Suite, Slack) for project documentation, and to maintain a schedule, deadlines, and communicate progress.
Utilize AI tools (Gemini and Notion AI) to improve operations of company-wide or team-specific processes.
Requirements
Required Skills/Abilities: Clear and proactive communicator; includes strong written communication skills with the ability to communicate clearly in emails, documentation, and presentations
Detail-oriented, thoughtful, and able to complete tasks within a timeline
Ability to multitask regularly and flex between projects
Highly organized and capable of organizing others
Working knowledge of Google Workspace
Familiarity with task-tracking software (Notion, Trello, JIRA, etc)
Familiarity with AI workflows and integrations within Google workspace or task-tracking software
Ability to manage a busy calendar
Ability to demonstrate a positive and helpful presence with coworker interactions and building rapport
Required Education and Experience: High School Diploma or GED
1-2 years experience exhibiting attention to detail and project management capacity
Preferred Education and Experience: Business coordination experience (managing and maintaining lists of deliverables, timelines, and any alterations thereof)
Previous event and travel planning experience
Experience writing and maintaining process documentation
Proficiency in spreadsheet creation, including formulas, charts, and tables
Customer/Vendor interfacing skill
Appreciation of puns (or at least the ability to groan at them)
Physical Requirements: Owls must be able to use virtual reality headsets but are not expected to own one.
Owls in this role must have reliable transportation and be able to lift up to 25 pounds.
Salary Range: $70,000 - $80,000 USD/year
For Everyone:
We care about creating “XR for Everyone” - and that includes creating a welcoming workplace for everyone.
Owlchemy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Other Skills and Responsibilities:
This job description doesn’t cover or contain a comprehensive listing of everything you might do at Owlchemy. As a small team of wildly talented individuals, we encourage career growth, exploration, and the wearing of many hats. As such, roles and responsibilities are collaborative and may change or evolve over time based on our needs and your particular skill set.
Benefits
20 vacation days
Unlimited sick days
School loan repayment assistance
New parent benefits
Medical, Dental, Vision
Retirement Plan
About this listing
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
